Job Description

COMMUNITY BRIDGES IS LOOKING FOR THEIR NEXT HUMAN RESOURCES TEAM MEMBER!! IS THAT YOU?!

Community Bridges is a non-profit Agency that has been around for over 35 years! We have a mission to advance the integration, growth, and interdependence of people with developmental disabilities within their own communities. We currently serve approximately 1100 individuals in the greater Capitol Area. Community Bridges assures and maintains the integration, growth and interdependence of people with disabilities in their home communities so they have positive control over the lives they have chosen for themselves. Community Bridges is a leader in the development of and advocacy for innovative approaches in supporting families.

BASIC FUNCTION:

The HR Administrator is the Ambassador of the Human Resources department ensuring all visitors to the HR office are welcomed and directed to the appropriate team member. The HR Administrator is responsible for all the administrative work and coordination of recruitment for the Agency. They are responsible for several ongoing projects within the HR department such as HR file audits, I-9 upkeep and audits and managing and distributing all employee surveys.

QUALIFICATIONS:

EDUCATION: Associates degree in business or other related degree required.

EXPERIENCE: Experience working in an administrative role for at least three to four years preferred. Previous experience working in HR required.

Hourly rate of pay starts at $19/hour and is commensurate with experience

SPECIFIC DUTIES AND RESPONSIBILITIES:

HR ADMINISTRATION FUNCTION:

• Answers all incoming phone calls and directs to appropriate HR team member in an efficient and timely manner.
• Assist with employee questions as needed providing excellent customer service at all times answering all messages both email and by phone with HR customer standard time of within 24 hours.
• Order supplies for the HR department to keep supplies stocked for the team.
• Completes monthly invoices for HR department as it relates to background checks and job advertisements.
• Maintains, files, and keeps track of all personnel files, documents, and paper work in Human Resources.

RECRUITMENT/EMPLOYMENT PROCESS FUNCTION:

• Collaborates with managers to gain understanding of the needs of the Agency's open positions.

• Manage ATS system and help involve managers in the hiring process.

• Manages recruitment and employment process to include but not limited to: creating and reviewing prescreen questions via our Applicant Tracking System, post open positions, update job advertisements to reflect current openings, complete new hire paperwork, conduct background checks and ensure smooth transition to the hiring department. Will monitor and follow up on agency waivers as needed.

• Assist PDMS Onboarding Coordinator with new hire paperwork.

• Conducts Home Provider and Respite background checks when needed.

• Assists with the RDS certification process as it relates to background checks.

• Conducts HR orientation on a bi-weekly basis. Ensures that benefits packets and department orientation packets are ready each week.

• Creates and maintains all Job Descriptions with assistance from department managers.

• Upkeep and management of I-9 forms ensuring work permits and documents are updated as needed and on file. Provide monthly update and report on any visa, expiration of documents to the HR Manager.

TRAINING FUNCTION:

• Inputs data entry into Relias for all new hires.
• Handles training administration to include: up keep of training calendar, email reminders for trainings, ordering of lunches for in person trainings and making training certificates when needed.
• Other duties as assigned.

REQUIRED KNOWLEDGE AND SKILLS

• Communicates with all levels of employees and role modeling excellent customer service standards.
• Proficiency in using a variety of computer software applications, especially Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to independently manage multiple work tasks and do so with efficiently prioritize as needed.
• Ability to maintain confidentiality at all times.
• Ability to work a flexible schedule.