Part-Time Property Manager
Community Management CorporationONSITE MANAGER (part-time)Job DescriptionUnder the direction of your Regional Property Manager, the ONSITE MANAGER is responsible for theoverall on-site, day-to-day operations of the apartment community. This will include the following:Marketing/Occupancy (GOAL – 100% Occupancy) Creatively advertising and marketing apartments on a very limited budget Interviewing and pre-approving applicants for housing Maintain an active waiting list of pre-qualified prospective tenants. Update waiting list periodically. Processing applications for residency by verifying eligibility, credit and prior landlord history according to procedure Executing leases, certifications and unit inspections as per procedure Inspecting units as per procedure, at move-in and move-out as well as in the interim Generate marketing report weekly should occupancy fall below 92%Financial (GOAL – Operation of community within budgetary constraints) Collect rent and all other fees and misc charges according to procedure Deposit all monies collected to bank on a daily basis. Report all deposits to the corporate office daily. Authorize and/or make purchases of supplies needed at the property. Manage a small petty cash fund used for small purchases Monitor site expenses to ensure there is no variance to budget. Process invoices for services provided and materials ordered Prepare termination settlements within 15 days of a move outOngoing Tenancy (GOAL - retaining good residents) Create a respectful business relationship with your residents Monitor residents actions and habits continuously for suspicious, unusual or criminal activities Properly notify tenants of lease violations and ensure remediation is completed immediately Pursue eviction (summary ejectment) as required through the Magistrates Court. This includesrepresentation of the apartment community at the hearing. Scheduling and processing annual recertification’s for all tenants Prepare and distribute monthly newsletter and calendarPhysical Plant (GOAL - maintain the asset) Monitor the appearance of the property for curb appeal and maintenance or janitorial itemsthat require attention. Enter maintenance work orders as needed Schedule preventative maintenance as per procedure Maintain logs of all appliances and other items if significant expense Solicit bids for large maintenance projects, as directed by RPM Contact & schedule outside contractors when needed Monitor and supervise the Maintenance Technician to ensure quality work2General Office duties Create and maintain tenant files, maintenance files, accounting files, etc.. according to procedure Prepare reports as per standard procedure and as requested Maintain regularly scheduled office hours Answer all phone calls and return all messages daily Read e-mail daily and respond in a timely manner or as requested Handle all walk in traffic Schedule your workload to address the important items Review and update Emergency Response Procedures annuallySupportive Services Coordination Become familiar with the required supportive services at your property Research available community programs and services your residents may be interested in Schedule guest speakers that are in line with your properties supportive services plan Assist residents in finding services they need Direct residents to appropriate social services agencies as needs arise Prepare monthly summary of supportive services activitiesPOSITION REQUIREMENTS:To succeed in this position you must possess the following qualities: Have excellent computer skills (Windows, Work & Excel – latest versions) Be able to accurately complete basic mathematical calculations (Add, Subtract, Multiply, Divide, compute percentages) Be an effective communicator (both oral and written) be self-motivated enjoy on the job learning Be a problem solver Be detail orientated Be organized Have can-do attitude Enjoy working hard and staying busy Be trustworthy and ethical Be comfortable working aloneThe following items are nice to have, but not required: Prior office management experience Prior experience in staff management Familiarity with basic residential systems (HVAC, plumbing, electrical, structural) Low Income Housing Tax Credit program knowledge and experience Prior property management experience