Job Description

Under the leadership of Artistic Director Diane Paulus, the A.R.T. seeks to expand the boundaries of theatre by producing events that immerse audiences in transformative theatrical experiences that expand the boundaries of theatre.

Reporting to the General Manager and working closely with the Producer and Associate Producer, the Company Manager is a key member of the Artistic team responsible for overseeing the onboarding of and hospitality for all visiting artists. The Company Manager serves as the central connection point from artists to staff at the theatre, as well as individuals in the Harvard and Cambridge communities. The Company Manager and larger artistic team are responsible for a high standard of care that allows visiting artists to create the best possible work for A.R.T.’s audiences.

Additionally, the Company Manager supports the General Manager with the contracting and payment of artists for all productions and presentations, designated events, and affiliated projects both in Cambridge and abroad.

Job-Specific Responsibilities:

Company Management:

• Oversee onboarding and support for visiting artists from signed contract through rehearsal, tech, and performances, ensuring a welcoming, safe and comfortable working environment for all artists with the A.R.T.
• Responsible for securing travel and accommodation for visiting artists to theatre; working with General and artists, agents, and designees to secure travel and housing in line with contractual requirements and budgetary goals. Manages the local transportation for all artists.
• Prepare all union contracts (AEA, SDC, USA, etc.) for signature and tracking and filing of all Artistic contracts and paperwork
• Establish and manage relationships with various vendors both internal and external to the University, including but not limited to doctors, hotels, caterers, transport services, and peer organizations, securing favorable rates and services, processing payments, maintaining continued good standing, etc.
• Be “on-call” for visiting artist to assist with emergencies, including but not limited to medical, travel, and housing emergencies.
• Coordinate Artistic Office coverage for tech/previews and half-hour calls, participating in both in rotation with General Manager and Artistic staff.
• Liaise with Production Office and Production Stage Manager to ensure a safe and comfortable working environment for visiting artists.
• Connect artists seeking treatment for both professional and personal medical needs with service providers, supervising the accident report and workers’ compensation process for visiting artists when appropriate
• Work closely with Facilities Manager to maintain all artist housing and track maintenance requests for visiting artists.
• Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners.
• Serve as direct supervisor for all independently contracted Equity artists
• Serve as direct supervisor for all artistic interns, working with the artistic office to manage weekly schedule and workload
• Ensure compliance with all safety protocols put forth by the university, state and local government, and numerous unions representing all artists.

Financial Administration:

• Direct and sole management of the travel and accommodation budgets for all productions and presentations, designated events, and affiliated projects (approximately $1 million annually); tracking costs and providing reports to organization, ensuring the department is on budget
• Co-manage the cross-seasonal budget for the artistic department with the General Manager (approximately $1.5 million annually)
• Manage and process artist payroll and reporting
• Manage and process all payments to artists for all productions and presentations, designated events, and affiliated projects
• Assist the General Manager on securing insurance for instruments and other valuables not covered under production

As a representative of the Artistic Office:

• Represent the A.R.T. at various events and industry convenings, including but not limited to fundraising and community engagement events; as well as national conferences and symposiums if requested
• Convene and preside over travel and housing committee
• Attend weekly meetings, including but not limited to the Production Staff, Production Budget, Artistic and Production, and Artistic Programming meetings
• Serve as liaison and provide support to external producers and management staff, represent the A.R.T in communication with partners when required
• Substitutes for the Special Assistant to Artistic and Executive Directors when required
• Other duties as assigned by the General Manager

Physical Requirements:

• Ability to lift at least fifty pounds.

Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role:

• B.A. required.
• At least three years of professional theatre experience in company and/or general management.

Additional Qualifications and Skills:

Excellent communication skills required; must be able to communicate mission with artists and audiences. Must have exceptional people skills, ability to create an excellent working environment for a diverse range of artists, creative types, novices, and beyond. Extreme attention to details and accuracy, as well as problem-solving skills. Ability to maintain confidentiality and handle sensitive information with care. Ability to multitask in a fast-paced environment. Team player with a sense of humor. Ability to work evenings and weekends required. Basic familiarity with theatrical union agreements, including but not limited to LORT agreements with AEA, USA, and SDC. Candidates should be fluent in Microsoft Office Suite (Word, Excel and PowerPoint). Knowledge of ticketing software (Audience View/Tessitura, etc.) a plus. First Aid/CPR training is a plus.

Certificates and Licenses:

• Current Driver’s License or ability to obtain license upon employment

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity and Education
• Other Information: * This position has a 3-month orientation and review period.

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Work Format Details

This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.