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Business Clerk

Compass Rose Public Schools

Business Clerk

San Antonio, TX
Full Time
Paid
  • Responsibilities

    LOCATION: Compass Rose Legacy

    ROLE MISSION

    The Compass Rose campus Business Clerk is a financial steward for their campus. They manage their school budget, procurement and school-based activity accounts. Business Clerk will work under the direction and guidance of the Assistant Principal of Operations to handle administrative duties for the business operation of a campus.  With the support of the network business office, the Business Clerk will serve 2-3 “schools” at an individual campus site.

    RESPONSIBILITIES

    BUILD AND MANAGE SCHOOL BUDGETS

    • Serve as a liaison between the campus and network business office
    • Assist Principals and Assistant Principal of Operations in monitoring school budgets
    • Fulfill internal requests for fund and budget balances
    • Fulfill internal requests for financial reports generated by accounting system
    • Communicate and follow financial policies and procedures
    • Manage Principal discretionary budgets which support students and staff across both schools of a campus. Ensure school leaders are informed regarding the financial state of their school through consistent monthly check-ins and robust report sharing.
    • Reconcile negative discretionary budget accounts 
    • Partner with the Chief Financial Officer to accurately forecast results by school to ensure local financial goals are met and schools end the year with a surplus or on target.

    SUPPORT TIME AND PAYROLL FUNCTIONS ON CAMPUS

    • Setup and maintain leave records in personal day tracking system
    • Process timesheets for hourly employees
    • Submit invoices and check requests to network business office
    • Retrieve, file, and submit documents for accounting, payroll, and human resources functions

    PROCURE GOODS AND SERVICES IN COMPLIANCE WITH COMPASS ROSE POLICIES AND PROCEDURES

    • Enter and expense-code credit card receipts

    • Reconcile monthly credit card statements

    • Retrieve credit card receipts from cardholders

    • Ensure timely vendor payments

    • Procure all goods or services with an approved purchase order

    • Receive and process purchase order deliveries

    • Order, receive, and maintain office/classroom supply inventory

    • Maintain operation of and supplies for office equipment

    • Assist Assistant Principal of Operations with asset tracking

    • Assist school leaders in delivering training sessions to campus staff regarding procurement policies and procedures, including student travel for field lessons, short-term rentals, and food for students and staff.

    MANAGE LOCAL CAMPUS INCOME FROM AUXILIARY PROGRAMS, SPECIAL EVENTS AND FUNDRAISING FUNCTIONS

    • Collect and count income from auxiliary programs, special events, and fundraising functions
    • Enter and revenue-code cash deposits
    • Deliver deposits to bank
    • Maintain school fund accounts and student activity accounts
    • Support precise fundraising balance reporting by submitting accurate and complete cash receipt documentation for all campus and student activity funds 
    • Assist school leaders in delivering training to campus staff regarding campus and student activity fund policies and procedures.
    • Ensure all staff managing fundraising efforts have completed cash handling training.

    KNOWLEDGE AND SKILLS

    • Knowledge of basic accounting procedures. Ability to utilize databases and analyze data in Excel.
    • Ability to communicate effectively communicate financial goals, recommendations and results.
    • Experience in bookkeeping and/or financial data entry preferred
    • Experience in providing administrative support and handling clerical responsibilities 
    • Experience working in school setting preferred
    • Loves details, processes, accuracy, tracking things down, and reminding people to do things
    • Strong interest in being a part of preparing students for college and the world beyond

    SCHEDULE

    • Year-round position with general operating day hours of 7:30 AM - 4:30 PM 
    • Minimal in-town travel and after-hours events required
    • Preferred start July 2020

    REQUIREMENTS

    • Associates degree (or higher) in accounting, business, or related field preferred (or equivalent experience)

    COMPENSATION AND BENEFITS

    • Year-round position with annual salary ranging from $36,000-48,000 dependent upon experience (equivalent of approximately $20-26/hour)
    • Health benefits including medical, dental, vision, and supplementary coverage
    • Paid personal days, paid bereavement leave, and paid parental leave
    • Off on school holidays including Christmas break and Spring break
    • Participation in Texas Teacher Retirement System

    JOB TYPE: Full-time, Nonexempt, 12-month