Job Description

DESCRIPTION:

FINANCE & ADMINISTRATIVE COORDINATOR

POSITION SUMMARY:

This role works closely with the Finance Leadership team to provide administrative and financial support. This role will be responsible for providing timely and accurate Accountant Payables reporting, reconciling monthly accounting statements and maintaining accounting files.

PRIMARY RESPONSIBILITIES:

ACCOUNTS PAYABLE:

· Serve as the main point of contact for employees, vendors and other external partners

· Coordinate with vendors and external partners in accordance with company’s policies

· Reviews Expense Reports to ensure compliance with company policy.

· Creates new vendors and updates addresses and terms, as appropriate.

· Prepare the weekly check preview report from AP system for management review and edit and select payments on basis of review and run Accounts Payable checks based on the selection given.

· Prepare Accounts Payable checks for mailing after they have been signed by authorized signers.

· Release Accounts Payable checks after approval from management.

· Maintain files of Accounts Payable invoices, payments and supporting documentation.

· Run Accounts Payable Aging report(s) from the GL system for management, as requested.

· Run Accounts Payable Check Reconciliation report monthly from the GL system to review for outstanding checks over two months and inquire of vendor(s) of account status.

· Review monthly vendor statements and resolve any outstanding issues with the vendors and internal purchaser(s) of the services and/or goods in a timely manner to avoid balances carrying on subsequent invoices and statements.

· Respond to vendor inquiries.

· Prepare month-end accrual expenses entries based on subsequent invoice received.

· Conduct other Accounts Payable tasks, as become necessary or assigned.

OFFICE ADMINISTRATION:

§ Provides wide range of office administration and support to Senior Managers of Finance

§ Manages senior managers’ calendars and scheduling meetings

§ Coordinating internal and external communication – memos, emails, presentations, reports

§ Preparing minutes and agenda for Finance committee meetings

§ Providing office support for finance department.

QUALIFICATIONS:

§ Bachelor’s degree preferred.

§ Minimum of 1-3 years of relevant work experience in professional administrative support positions, with experience in a non-profit and in financial administration preferred

§ Ability to work independently with a minimum of supervision and possess strong organizational skills, analytical skills.

§ Strong ability to multitask and work on ad hoc projects as assigned.

§ Detail oriented with strong organizational skills required.

§ Strong oral and written communication skills.

§ Proficient in the use of Microsoft Excel and Word, and PowerPoint applications.

§ Experience with Dynamic SL preferred