JOB SUMMARY

In accordance with agency Mission, Vision, and Goals, this position will perform a variety of accounting functions, main duties include accounts payable and daily cash processing including deposits.

PRIMARY FUNCTIONS

Accounts Payable-Daily open and date all invoices, match with backup and obtain proper approvals. Must appropriately code invoices, accurately enter all invoices and check requests in to the accounting software weekly. Weekly print checks, attach backup to checks, obtain two signatures. By the end of the day on Thursday checks are prepared to be mailed and distributed with appropriate back up.

Prepare cash disbursements sheet after the checks have been printed and signed.

Scan paid invoices on a weekly basis and maintain files for each fiscal year.

Handle calls, research and resolve all accounts payable issues timely and accurately with minimal assistance.

Annually, accurately prepare and distribute Form 1099 by IRS guidelines on annual basis.

Prepare and distribute weekly purchase orders on Mondays for the following week.

Prepare daily deposits and daily reconciliations, record General Ledger (GL) entries, and forecast cash requirements in a timely and accurate manner, while distributing daily reports.

Complete GL journal entries, GL account reconciliations, assist with audits, and special projects.

Prepare monthly contracts for billing, payment posting and reconciliations.

Follows all agency policies and procedures including emergency and corporate compliance policies/procedures 100% of the time.

SECONDARY FUNCTIONS

Follow up on outstanding invoices for vocational rehab and wood oaks weekly.

Assist Accounting department as needed with clerical support.

All other duties as assigned.

QUALIFICATIONS

Education: Accounting Degree preferred.

Experience: Experience in accounts payable or accounting preferred.

Licenses, Certifications, or Registrations: N/A

Special Skills: Spreadsheet, 10 key by touch, general computer skills, and good analytical skills.

REQUIREMENTS FOR POSITION

All staff are required to gain 6 hours of training in the area of Cultural Competency, every two years.

DEGREE OF SUPERVISION

N/A

POSITIONS SUPERVISED

N/A