We are looking for an Office Specialist to help us with daily office and clerical tasks, ensuring that the office operations run smoothly, are successful in supporting other business activities and add maximum value to the organization.
You should be organized, competent and comfortable dealing with people. We also expect you to possess phenomenal communication skills and be able to carry out administrative duties with accuracy and speed.
Help other teams with basic administrative tasks, such as redirecting calls, disseminating correspondence, opening mail
Respond to customer inquiries via phone, email, and in-person
Ensure that office workflow procedures are followed with maximum efficiency
Manage files and records with the help of filing systems
Perform administrative tasks such as data entry, filing, and document preparation
Undertake basic bookkeeping activities and update the accounting system
Assist with various projects and tasks as assigned
Manage office supplies inventory and place orders
3+ years' experience of working as an Office Specialist or other relevant position
Experience with basic accounting principles and office management procedures
Proficiency in MS Office products, shipping, and accounting software
Good practical experience with office equipment
Ability to work independently and as part of a team
Excellent communication and customer service skills; written and verbal
Strong interpersonal skills with professionalism
Strong multi-tasking abilities, organization, and attention to fine details
Must be able to work from 7:00 am to 4:00 pm Monday through Friday