Job Description

Congregation B’nai Shalom of Westborough is seeking applicants for the position of Temple Secretary, reporting to the Executive Director. This position is non-exempt, hourly, and budgeted for approximately 30-35 hours per week. This job could be filled by one individual or divided into two part-time positions based on experience and responsibilities.

There is some availability of remote work, however, it is anticipated that a significant portion of the time will be onsite in Westborough based on general staffing requirements. However, there can be flexibility in scheduling, as well as in the mix of onsite and remote work. The job includes working with the Professional staff and lay leadership, as well as being a welcoming face and voice of the congregation with our members and visitors.

The Temple Secretary assists the Executive Director and Rabbis in a number of key functions within the Congregation and participates in front office reception and administration duties, answering phones, greeting, and directing inquiries properly, along with other office and clerical functions.

The overall responsibilities of the Temple Secretary are in three main areas, which could be assigned to one individual, or divided between two. These areas are Communication and Publicity, Financial, and Scheduling.

Communication and Publicity:

Responsibilities to include but not limited to:

• Preparation of weekly email bulletin to congregation
• Maintaining calendar of events
• Coordination, scheduling and distributing internal publicity
• Promoting Temple activities on various social media platforms
• Preparation and dissemination of publicity to external outlets
• Preparation of online forms for synagogue events
• General maintenance and updating of Temple website www.cbnaishalom.org
• Design and preparation of publicity materials

Financial:

• Posting of checks and other payments to synagogue financial management system
• Preparation of bills for payment approval
• Posting bills and payments into Quickbooks for online payments and paper checks
• Responding to congregant inquiries on account questions
• Coordination with bookkeeper for monthly reporting

Scheduling:

• Liaison between B’nai Mitzvah families, Rabbi, and Cantorial Soloists to schedule rehearsals
• Coordination with B’nai Mitzvah families on pre-event and ‘day of’ details.
• Preparation of B’nai Mitzvah program materials
• Sending notifications of upcoming memorial observances and producint weekly memorial lists.

The ideal candidate has an outgoing personality, with demonstrable proficiency in using Microsoft Office tools. They are detail-oriented, a self-starter with the ability to quickly learn new applications (e.g. QuickBooks, Payroll systems, and our CRM, ShulCloud). They possess excellent oral and written communications skills and are able to adapt to additional responsibilities as required.

This position reports to the Synagogue’s Executive Director and will also interact regularly with the Clergy, lay leadership and other members of the administrative staff. Knowledge of Jewish ritual and traditions is a plus, but not required.

Compensation is hourly, ranging from $17 to $20 per hour based on experience.