Job Description

The Congregational Care Coordinator plays a vital role in supporting the Congregational Care Ministry by managing prayer requests, coordinating care-related events and classes, and facilitating memorial services, weddings, and pastoral care initiatives. This position ensures smooth communication between staff, volunteers, and the congregation while maintaining accurate records in Ministry Platform.

This person will have responsibility for organizing prayer lists, processing birth and death announcements, coordinating memorial services, and assisting with various support groups such as River of Life, GriefShare, and BRIDGE Recovery Classes. Additionally, the role involves event planning, volunteer coordination, and maintaining essential resources for pastoral care efforts.

The ideal candidate is highly organized, detail-oriented, and compassionate, with strong communication skills and the ability to manage multiple responsibilities efficiently. This role requires discretion, a heart for ministry, and a commitment to serving the church community with care and excellence.

Key responsibilities of the Congregational Care Coordinator include but are not limited to:

Managing Prayer Requests

• Monitor and input prayer requests via Ministry Platform database and prayer cards
• Update and print prayer lists for various meetings and ministries
• Maintain the Prayer Chapel space

Congregational Care Classes

• Manage all class preparation and set-up, resources, and database related items for DivorceCare, GriefShare, River of Life, BRIDGE Recovery, Oasis, Stephen Ministry
• Assist in re-launch of GraceTouch ministry
• Organize volunteer gifts/recognition

Birth, Adoption, and Death Announcements

• Communicate births, adoptions, and deaths with appropriate COTA and LTW staff
• Update relevant information in Ministry Platform database
• Obtain deceased photo and service details for mass communication

Weddings and Memorial Services

• Maintain premarital counseling supplies
• Coordinate wedding service preparation and details including facilities requests, officiant availability, and payments
• Manage memorial service preparation and details including facilities, media and music requests, as well as greeters, bulletins, and reception room

Ministry Needs

• Maintain Congregational Care webpage, calendar, and guidebooks
• Field phone and email inquiries related to Congregational Care and the prayer inbox
• Create and maintain counseling/referral resource list
• Manage benevolence requests
• Prepare hospital bags

Qualifications

• A personal relationship with Jesus Christ and wholehearted commitment to the mission of The Church of The Apostles
• Strong organizational and time management skills
• High attention to detail
• Willingness and ability to delegate, as needed
• Excellent communication and interpersonal skills
• Flexible and adaptable to changing needs
• Proficient in the use of web-based applications, digital tools, and platforms including Microsoft Word, Excel, Google Suite, Canva
• Able to learn and use the Ministry Platform database for data entry, reporting, event bookings, and more
• Eager to support others in meaningful moments of both joy and sorrow
• Discreet, trustworthy, and ministry-minded
• Compassionate and steady under pressure

Additional Information

Time & Schedule

• Full-time, in the office
• Work-from-home hours are limited
• Schedule will include working a half day on Sundays balanced by a another half day during the traditional Monday–Friday work week; occasionally required time for special evening/weekend events

The Church of The Apostles is both an equal-opportunity employer and a Christian, nonprofit, religious organization. We conduct hiring without regard to race, color, ancestry, national origin, age, sex, marital status, parental status, or disability of an otherwise-qualified individual. The status of The Church of The Apostles as an equal-opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment, which is central to our stated religious purpose and day-to-day operations.

This job posting is being managed by Forrest Johnson Recruiting on behalf of The Church of The Apostles.