INTERNSHIP TITLE:

+--------------------------------------------------------------------------+ | Event Management, Space Coordination, and Program Support for EE&D | | Intern | +--------------------------------------------------------------------------+

DIVISION/OFFICE:

+--------------------------------------------------------------------------+ | Division of Human Capital – Office of Organizational Development & | | Effectiveness | +--------------------------------------------------------------------------+

ADDRESS:

+--------------------------------------------------------------------------+ | 65 Court Street, Brooklyn, NY 11201 | +--------------------------------------------------------------------------+

OFFICE DESCRIPTION:

+--------------------------------------------------------------------------+ | The New York City Department of Education (DOE) is the largest school | | district in the US, serving 1.1 million students in over 1,800 schools. | | The Division of Human Capital (DHC) serves the entire employee | | population of the Department of Education (DOE), including teachers, | | school-based staff, central administration, and support staff. | | | |   | | | | The Office of Organizational Development & Effectiveness (ODE), within | | the DHC, leads the Employee Engagement & Development Initiative (EE&D), | | a department-wide effort to provide organizational development and | | culture programs and services to 7,000 Central, Field, and | | Superintendent Offices and its employees. ODE builds the capacity of | | staff members, managers, and leaders across the organization through an | | array of meaningful and robust professional growth and engagement | | opportunities. | | | |   | | | | The Office of Organizational Development & Effectiveness (ODE) is | | seeking an NYC Summer intern to support its current program and event | | offerings within the areas of employee engagement and culture building. | | The intern will support the Program Managers with event and space | | management, event logistics and preparation, and program planning and | | organization. The day-to-day work will also include project management, | | communications, and designing program materials. | | | |   | | | | What's exciting about this internship? You have the opportunity to work | | in the largest school district in the US and play a key role in | | transforming the organizational culture by doing productive, meaningful | | work.  Our work cuts across all offices so there's a lot of exposure to | | senior leadership and the entire DOE.  This is a great opportunity to | | see how the DOE runs, to gain practical knowledge, and build | | professional connections while receiving feedback from your supervisor. | | Not to mention, you will be gaining transferable skills that will | | prepare you for the next step in your career. | +--------------------------------------------------------------------------+

INTERNSHIP RESPONSIBILIES:

+--------------------------------------------------------------------------+ | Trainings and Events Coordination | | | | - Provide end-to-end support for event management | | - Create, maintain, and track event registration forms, sign-in | | sheets, and event attendance to support monthly, quarterly, and | | annual program evaluation | | - Assist in event promotional efforts by monitoring program | | registration numbers, serving as a liaison with the ODE team, and | | providing ongoing follow-up communications to facilitators | | and participants. | | - Print, pack, and deliver program materials | | - Assist with printing, collating, and pick-up and distribution of | | event posters and materials to various DOE locations | | - Provide onsite room set-up and break-down for events and trainings | | - Manage sign-in table and provide on-site support at various events | | and trainings | | - As a liaison for ODE, you will be responsible for maintaining a | | trusting relationship with vendors and key stakeholders | | | |   | | | | Program Support | | | |   | | | | - Create/Design program materials (e.g. name tags, flyers/posters, | | one-pagers etc.) | | - Update and maintain ODE internal calendar; send calendar invites and | | reminders to participants | | - Maintain registration software tools, intranet websites, and | | web-based catalog | | - Assist with day-to-day administrative support, including but not | | limited to scanning, filing, and data entry | | - Manage program space reservations and follow a tracking system for | | securing event venues, conference rooms, and training locations | | - Schedule transportation and/or package pick-up and delivery for | | events and trainings. | | - Communicate with vendors to confirm program dates, logistics etc. | | - Triage various internal email inboxes as needed | | - Provide administrative support to Executive Director, Program | | Managers, and Engagement & Development Coordinator as required. | | - Must be able to lift at least 25 lbs. | | | |   | | | | While every effort has been made to outline all the main duties and | | responsibilities of the post, a document such as this does not permit | | every item to be specified in detail. In addition, the post holder may, | | from time to time, be asked to undertake other reasonable duties | | commensurate with the grade of this post. | | | |   | +--------------------------------------------------------------------------+

QUALIFICATIONS/SPECIAL SKILLS/AREA OF STUDY:

+--------------------------------------------------------------------------+ | - Desire to learn about supporting employee engagement, | | culture-building and wellness within a large city agency and school | | system | | - Proficiency in Microsoft Office 365, Outlook, Word, Excel, and | | PowerPoint | | - Excellent written, oral, and interpersonal skills | | - Excellent time management skills | | - Highly organized and meticulous with details | | - Ability to think critically and solve problems | | - Must be willing to travel to all 5 boroughs with equipment/material | | for workshops, as needed | | - Ability to work flexible shifts (e.g. 8:30-4:30am or 9:00am- 5:00pm, | | or 9:30-5:30pm) as needed | | - Candidates must be currently enrolled in a graduate degree program | | in an accredited college, university | | | |   | +--------------------------------------------------------------------------+

SALARY       

+--------------------------------------------------------------------------+ | $22.00 per hour | +--------------------------------------------------------------------------+

PLEASE INCLUDE A RESUME AND COVER LETTER WITH YOUR APPLICATION. 

APPLICATIONS WILL BE ACCEPTED UNTIL POSITION IS FILLED.

NOTE: THE FILLING OF ALL POSITIONS IS SUBJECT TO BUDGET AVAILABILITY AND/OR GRANT FUNDING. 

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation.  Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO

Required Skills Required Experience