Kymeta is Making Mobile Global. Come help us change the world.
At Kymeta we’re large enough to make a difference but small enough for your voice to be heard. This means that we are an organization where every person matters. You can make an impact on the success of our business and that of our customers regardless of where you sit in our organization.
Satellite communications has the ability to transform modern day communications as we know it and brings safety, security and new benefits to first responders, the military and to customers globally.
When you really need to be continuously connected - people depend on Kymeta. Because when lives and property matter, good isn’t good enough.
The Administrative Assistant is the FACE of Kymeta! The ADMIN team is responsible for general administrative and office duties to support day to day operations for Kymeta staff. This includes acting as Kymeta’s receptionist to greet visitors and notify employees of guests, ensuring that break area(s) and food selection is stocked, and office supplies are maintained. This position requires you to be onsite.
KEY DUTIES AND RESPONSIBILITIES
- Act as the point of contact for internal/external clients
- Order, receive, and maintain office supplies and snacks, research new suppliers, place business card orders
- Receive and sort mail and deliveries
- Assist with onboarding new employees-Example: name tags, folders, making badges, updating files, updating our Portal
- Update and maintain Admin policies/procedures
- Track inventory for Kymeta swag
- Maintains security by following procedures to include monitoring online system (Envoy) and issuing visitor badges
- Answer telephone, screen and direct calls, maintain all contact lists for vendors
- Coordinate company events and activities. Examples: lunches, team celebrations, Happy Hours
- Organize conference and meeting room bookings, erase whiteboards, tidy room for next meeting
- Submit and reconcile expense reports, maintain all receipts for autopay card/monthly reconcile
- Coordinate the repair and maintenance of office equipment including coffee and water machines
- Provide general administrative and clerical support to various departments, Example- maintain NDA filing via electronic/paper copy
REQUIRED SKILLS AND EXPERIENCE
- Minimum of two years’ experience as an Administrative Assistant in a multi-department environment
- Experience working in a dynamic, fast paced setting, wearing multiple hats
- Excellent time management skills, ability to prioritize work
- Must be willing to manage Reception front desk
- Ability to communicate information using standard Microsoft applications including Excel, Word, Office, MS Teams
- Ability to use company-wide tools and systems to execute the key duties and responsibilities of the job
- Communication abilities including verbal and written communication, maintain confidentially and work effectively, able to organize your work using tools like MS Teams, the willingness to discuss questions or uncertainties in job assignments and to be able to positively interact with co-workers
- Attention to detail and problem-solving skills
- Excellent customer service
EDUCATION
- Minimum: High School diploma or equivalent
As part of our hiring process we request that all applicants complete the Predictive Index Behavioral Assessment by clicking on this link: Link. The assessment will take ~5-10 minutes.
KYMETA IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO AGE, ANCESTRY, COLOR, FAMILY OR MEDICAL CARE LEAVE, GENDER IDENTITY OR EXPRESSION, GENETIC INFORMATION, MARITAL STATUS, MEDICAL CONDITION, NATIONAL ORIGIN, PHYSICAL OR MENTAL DISABILITY, POLITICAL AFFILIATION, PROTECTED VETERAN STATUS, RACE, RELIGION, SEX, SEXUAL ORIENTATION, OR ANY OTHER CHARACTERISTIC PROTECTED BY APPLICABLE LAWS, REGULATIONS AND ORDINANCES.
Required Skills
Required Experience