CALIBRE Systems, Inc., an employee-owned Management Consulting and Digital Transformation company, is seeking an Administrative/Facilities Assistant for our Alexandria, VA Headquarters Office. We are looking for a bright, energetic, customer service oriented professional to join our team! We offer a great working environment, compensation and benefits package and put an emphasis on work/life balance.
- Location: Alexandria, VA Headquarters Office (4 days in-office, 1 day telework)
- Compensation: $21.49 hourly, plus comprehensive benefits package
This position will report to the IT, Services and Facilities Director. This position provides full range of administrative, and facility support to our employees in the Alexandria office and around the world. In this role, you will be responsible for maintaining efficient and smooth operation of the building so that business can operate, and our employee-owners have the resources they require to be successful.
Duties Include:
- Front Desk Reception
- Daily Operation of the facility, such as stocking office supplies, stocking kitchen supplies, ensuring a clean working environment.
- Assist with vendor selection, track and other supplies as needed from approved vendors.
- Prepare conference rooms for internal and external meetings to include setting up tables, chairs, etc. and ensure host has all needed supplies.
- Also responsible for daily maintenance of conference rooms so they are ready for use at any time.
- Assist with updating and maintaining accurate floor plans online, emergency evacuation plans, phone rosters and updating the database as necessary.
- Make travel and event arrangements, functioning as POC for Omega.
- Process supply request, to include purchasing of office, property and program supplies.
- Acts as back-up receptionist when required
- Performs other general clerical duties as assigned
Required Skills
- Professional personal presentation and customer service orientation
- Exceptional customer service skills
- Excellent verbal and written communication skills
- Problem solver and logical thinker
- Excellent organization and time management ability
- Ability to multi-task and work well with vendors
- Capable of effectively and efficiently handle multiple, simultaneous and complex tasks and projects with competing priorities
- Ability to operate independently and in a team environment to communicate effectively with technical staff, peers, management and with customers
- Experience with all Microsoft Office Suites. (Word, Excel, Outlook and PowerPoint)
Required Experience
- Minimum 2 years of related experience
- Experience working in a customer-focused and fast-paced professional environment.
- Detail oriented and highly organized.
- Proficiency in a variety of software applications including Word, Excel, and online purchasing from multiple vendors.
- Ability to communicate effectively to various levels of management.
- Physical ability to push up to 150 pounds and carry up to 50 pounds regularly throughout a normal workday required.
- High School diploma or equivalency certificate. (Other education, commensurate experience and demonstrated ability of individual may be substituted.)