Legal Assistant

Constangy, Brooks, Smith & Prophete, LLP

Legal Assistant

Los Angeles, CA
Full Time
  • Responsibilities

    POSITION SUMMARY: Constangy, Brooks, Smith & Prophete LLP seeks a Legal Secretary with a minimum of 5+ years of experience to work in its Century City office. This position supports the delivery of quality legal services to clients by providing administrative assistance to attorneys and performing specialized secretarial and clerical tasks pertaining to complex litigation matters. The successful candidate will work collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned.


    • Electronically file documents in the court systems, both federal and state
    • Submit expense reimbursements on behalf of assigned attorneys
    • Assist attorneys with billing time entries
    • Coordinate with accounting department on billing and related administrative matters
    • Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing
    • Maintain and organize physical and electronic files. Follow the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system
    • Draft standard pleadings, correspondence, memoranda and other documents
    • Possess high level of awareness and protection of confidential information
    • Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
    • Consistently provide friendly and helpful telephone support and/or receptionist relief
    • Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance)
    • Routinely review and follow-up on client deadlines and calendar appointments
    • Coordinate and make necessary arrangements for travelling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations)
    • Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities
    • Manage the conflict check and client intake process for new matters
    • Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel
    • Consistently complete assigned tasks when expected while managing multiple assignments and/or deadlines
    • Review and follow-up on client deadlines, emails, and calendar appointments
    • Develop, implement, and maintain systems to promote organization and efficiency


    • Must possess a minimum of 5+ years of experience as a legal assistant/secretary in a heavy litigation firm, experience in labor and employment law strongly preferred
    • The successful candidate will be organized, have excellent written and verbal communication skills, pay careful attention to detail, be at work on time every day, and work well with others; including lawyers, legal assistants/secretaries and accounting personnel
    • Proficiency in Document Management Systems, Microsoft Word, TOC/TOA, Nuance PDF, Adobe Acrobat, Outlook, PowerPoint, ChromeRiver and proofreading/formatting is required
    • The ability to learn to use new software readily with a strong aptitude for technology


    • Good work ethic with a “no task is too small” attitude
    • The ability to remain flexible and adjust to changing work assignments
    • A broad understanding of pleadings, motions and discovery procedures
    • Must be proficient with e-filing in both state and federal courts
    • Experience maintaining and organizing digital files while supporting attorneys on a day-to-day basis


    • Open-door work environments promoting collaboration and mentorship
    • Firm Rankings & Accolades:


    • Health, Dental, and Vision Plans
    • 401(k) and profit sharing plans
    • Life Insurance
    • Onsite Parking
    • Gym reimbursement

    *These benefits are subject to change

    Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.