Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Construction Accounting & Billing Specialist

Buffalo, NY | In-Office Only Pay: $24–27/hour | Full-Time

About the Role

Buffalo Solar is a commercial-only solar EPC. We are hiring a Construction Accounting & Billing Specialist to bring project billing, purchase orders, and vendor documentation in house. This is a hands-on, execution-focused role that works closely with operations and a fractional CFO.

This position is in person and best suited for someone who values accuracy, ownership, and teamwork.

What You’ll Do

Prepare and issue milestone-based construction invoices

Create and manage purchase orders tied to active projects

Enter vendor invoices and prepare weekly payment runs for approval

Collect and maintain W-9s, vendor onboarding, and credit applications

Maintain organized project finance folders (contracts, COs, invoices, payments)

Upload and track check deposits and payment records

Maintain job costing and project records in QuickBooks IES (Contractor)

Run project-level P&Ls and basic financial reports

Review credit card activity and ensure receipts are complete

Communicate clearly and efficiently with internal teams and vendors

Fill out credit applications and w-9's

What We’re Looking For

2–5+ years experience in construction or project accounting

Experience with QuickBooks Online (contractor / job costing preferred)

Familiarity with purchase orders, vendor billing, and job costing

Strong attention to detail and follow-through

Comfortable working in person in a fast-paced office environment