We are seeking a detail-oriented and organized professional to support day-to-day administrative operations for construction projects. In this role, you will help coordinate documentation, communication, scheduling, and recordkeeping to keep projects moving efficiently. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment with multiple priorities.

Responsibilities

• Provide administrative support to project managers, field teams, and office staff
• Prepare, organize, and maintain project documents, contracts, permits, and correspondence
• Assist with scheduling meetings, inspections, deliveries, and project-related appointments
• Track submittals, change orders, invoices, and other project records
• Support onboarding and coordination of subcontractors and vendors as needed
• Maintain accurate filing systems, both digital and physical, for easy access to project information
• Communicate professionally with internal teams, clients, vendors, and other stakeholders
• Assist with reporting, data entry, and general office tasks to support project completion

Qualifications

• Previous administrative experience, preferably in construction, contracting, or a related industry
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and deadlines effectively
• Proficiency with Microsoft Office or similar productivity tools
• Comfort working with project documents, spreadsheets, and scheduling systems
• Professional, dependable, and able to work collaboratively with diverse teams

Preferred Qualifications

• Experience supporting construction project administration or operations
• Familiarity with construction terminology, permitting, or compliance documentation
• Experience with project management or document control software

Additional Information

This role requires a high level of accuracy, discretion, and professionalism. Success in this position comes from staying organized, communicating clearly, and taking initiative to support the team and project goals.