We are seeking a skilled construction administrative assistant for our busy construction company. They will help us communicate with vendors and clients, work with subcontractors to get bids, manage purchase and change orders, and help us with special projects. Previous experience in the industry is helpful, but not required. The successful applicant will have a few years of administrative support experience, excellent computer and time management skills, and be extremely organized. If this sounds like a great fit, please apply today! Casual work environment, room for financial growth, paid vacation after 90 days, no weekends, profit sharing, health benefits Responsibilities: • Respond to incoming emails and phone calls professionally • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested • Support the office manager, project manager, general contractor, and construction office staff by completing administrative tasks • Assemble meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts • Communicate with vendors and subcontractors as a point of contact to solicit new jobs The Administrative Assistant provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, work independently, assist with basic research, respond to inquiries (including communication with customers) and multi task. Must be proficient in Microsoft Word and Excel. • Job Duties - Some Examples of the job duties may include: • Preparing construction bid documents. • Filling out CHRO documents and submitting monthly CHRO reports. • Tracking existing company licenses, renewing licenses and applying for new company licenses. • Problem solving routine problems and communications where the response is based on existing procedures. • Calling potential customers, making follow up calls on proposals, scheduling business trips. • Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information. • Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory. • Being exposed to confidential information and handling confidential matters. Qualifications: • Great organization, time management, and communication skills are vital • Familiarity with the construction industry is desired, but not required • A high school diploma is required - additional college is desired • Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint) Compensation: $50,000- $80,000

• The Administrative Assistant provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, work independently, assist with basic research, respond to inquiries (including communication with customers) and multi task. Must be proficient in Microsoft Word and Excel. • Job Duties - Some Examples of the job duties may include: • Preparing construction bid documents. • Filling out CHRO documents and submitting monthly CHRO reports. • Tracking existing company licenses, renewing licenses and applying for new company licenses. • Problem solving routine problems and communications where the response is based on existing procedures. • Calling potential customers, making follow up calls on proposals, scheduling business trips. • Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information. • Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory. • Being exposed to confidential information and handling confidential matters.