Construction Administrative Coordinator

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BANCROFT CONSTRUCTION SERVICES, LLC

Construction Administrative Coordinator

San Diego, CA
Full Time
Paid
  • Responsibilities

    Administrative Coordinator – Construction Operations

    Bancroft Construction Services | Full-Time

    About Bancroft

    Bancroft Construction Services (BCS) provides construction management, environmental compliance, and restoration services for public and private infrastructure projects throughout California. Our team works closely with engineers, environmental professionals, contractors, and regulatory agencies to deliver high-quality projects that meet technical, environmental, and regulatory requirements.

    Position Summary

    The Construction Administrative Coordinator is a full-time role responsible for supporting administrative workflows related to labor compliance reporting, union labor coordination, and payroll processing , as well as financial tracking and compliance documentation. This position plays a critical role in ensuring Bancroft remains in full compliance with prevailing wage requirements, union agreements, and public works reporting obligations.

    The ideal candidate brings hands-on experience with LCPtracker, DIR (Department of Industrial Relations) systems, certified payroll reporting, union dispatch and coordination, and weekly payroll processing. This is a deadline-driven role requiring strong attention to detail, the ability to manage multiple priorities, and close coordination between field teams, project management, and accounting.

    Duties & Responsibilities

    Labor Compliance (LCPtracker & DIR)

    • Manage all LCPtracker and DIR submissions to ensure prevailing wage and prompt payment compliance
    • Prepare and submit DAS 140/142 forms, certified payroll reports (CPRs), fringe benefit statements, non-performance reports, and apprentice certificates
    • Upload trust payment documentation to LCP systems and monitor compliance status across active projects
    • Serve as the primary point of contact for labor compliance inquiries and audit requests

    Union Labor Coordination

    • Coordinate union dispatch, layoffs, pay-offs, hiring, and terminations with field supervisors and union halls
    • Prepare project assignment and completion letters; maintain call-out rosters and hire/no-hire lists
    • Register projects under applicable agreements (non-MLA, private, landscaping, utility, etc.)
    • Act as liaison between Bancroft, union representatives, and project field teams

    Payroll Processing & Analysis

    • Perform daily WIW (Work-in-Week) data pulls and manage weekly G&A timesheet entry for crews and management
    • Coordinate timesheet submissions and submit weekly payroll summaries to accounting
    • Review payroll data for accuracy, prevailing wage alignment, and proper job coding
    • Support final payroll reconciliation ("handshake") with accounting

    Additional Responsibilities

    • Trust Fund Reporting: Generate G&A reports using pivot tables to track payments and hours by agreement, project, and employee; submit to accounting by the 5th and coordinate trust fund payments by the 15th
    • Invoicing & Audits: Support PMs/PEs with invoice generation, waivers, and Caltrans/public works audit preparation
    • Expense Tracking: Review fuel card and project expenses; coordinate receipts and job coding with accounting

    Qualifications & Skills

    Minimum Qualifications

    • 3+ years of experience in labor compliance, certified payroll, union coordination, or construction administrative support
    • Demonstrated working knowledge of LCPtracker and DIR (eCPR) systems
    • Hands-on experience preparing and submitting certified payroll reports (CPRs) and DAS 140/142 forms
    • Experience supporting weekly payroll processing in a construction or trades environment
    • Familiarity with union dispatch processes, collective bargaining agreements, and trust fund reporting
    • Proficiency in Microsoft Excel, including pivot tables, lookups, and data cleanup
    • Strong organizational skills with the ability to manage multiple deadlines and priorities
    • Excellent written and verbal communication skills
    • Familiarity with SharePoint, Microsoft Teams, and construction accounting systems

    Compensation & Employment Status

    • Employment Type: Full-Time
    • Hours: 40 hours per week, Monday–Friday
    • Compensation: Competitive salary commensurate with experience
    • Benefits: Health insurance, paid time off, holidays, and retirement plan participation per company policy

    Equal Opportunity Employer

    Bancroft Construction Services is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and encourage applications from all qualified individuals, including women, minorities, veterans, and persons with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.