Construction Billing Clerk / Accounts Receivable Specialist
Full-Time | Competitive Benefits
Summary:
We are seeking a detail-oriented Accounts Receivable Specialist to manage full-cycle receivables for commercial and residential construction projects. This role is key to ensuring accurate progress billings, timely collections, and smooth month-end close. Ideal candidates will have hands-on experience with construction billing, change orders, and retention schedules.
Key Responsibilities
- Generate and issue progress invoices, retention releases, and contract-based billings aligned with project milestones
- Monitor receivables aging, follow up on past-due accounts, and negotiate payment plans
- Reconcile customer accounts daily and resolve discrepancies related to change orders or contract adjustments
- Collaborate with project managers and internal teams to confirm billing details and approvals
- Prepare monthly AR reports, cash flow forecasts, and support month-end close activities
- Maintain accurate records in the ERP system and ensure compliance with GAAP and internal policies
- Identify process improvement opportunities to streamline billing and collections
Qualifications
- 2+ years of full-cycle accounts receivable experience, including invoicing, cash application, and collections
- Hands-on experience with construction or project-based billing (progress draws, retention, change orders)
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables, formulas) and ERP/accounting systems
- Strong communication skills for collaboration with internal teams and external clients
- Exceptional attention to detail and organizational skills to manage multiple accounts
What We Offer
- Competitive hourly pay
- Full-time job stability with opportunities for advancement
- Comprehensive benefits package, including:
- Health, dental, and vision insurance
- 401(k) with employer contribution
- Life and disability insurance
- Paid time off
- Holiday pay
- Paid holidays
- Referral program
- Career growth and development opportunities