Job Description

Job Description

We are looking for a forward-thinking Executive & Personal Assistant to the CEO that is always a few steps ahead in organizing and coordinating.

Responsibilities:

• Provide high-level administrative support to the CEO.
• Manage and maintain all types of sensitive matters with confidentiality and discretion.
• Coordinate travel arrangements and itineraries.
• Administration of family office, insurance, banking transactions, taxes, etc.
• Prepare and proofread documents, reports, and presentations
• Answer and screen phone calls, take messages, and respond to inquiries.
• Manage the CEO's agenda, phone calls, emails, contacts and appointments.
• Manage email correspondence and prioritize incoming messages.
• Assist with data entry and file management.
• Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquires.
• Complete ad-hoc projects as assigned including CEO's personal events and/or family needs.
• Transcribe meeting minutes and other important documents.
• Coordinate office activities and ensure smooth operations.
• Utilize Google Suite, Microsoft Office, Outlook Calendar, and other software as needed.
• Familiarity with phone systems and ability to handle front desk duties as required.
• Performs additional duties as assigned by CEO.

Experience:

• 6+ years of experience required in working in a CEO / C-Level executive /President personal assistant role.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Experience in high-paced environments.
• Proficient in using Google Suite, Microsoft Office, Outlook Calendar, and other relevant software.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all work performed.
• Ability to handle confidential information with professionalism and integrity.
• Strong problem-solving skills and ability to work independently or as part of a team.
• Stay up to date with the latest administrative methods and technology.

This is an exciting opportunity for a highly organized C-Level executive assistant. We offer competitive compensation and benefits packages. If you are a motivated self-starter who thrives in a fast-paced environment, we would love to hear from you.

Company Description

We are a Nationwide, non-union Construction Company.

Company Description

We are a Nationwide, non-union Construction Company.