Join our Team!

Northeast Automatic Sprinkler Company is a well-established, progressive construction contractor specializing in fire protection design, installation, testing, maintenance, and emergency service. We here at Northeast Automatic Sprinkler have served a distinguished list of customers, including some of the largest, most successful, and highly respected general contractors and property managers in the Boston area. Family leadership (third-generation) has enabled us to retain a team of expert sprinkler fitters, designers, sales/project managers, administrative staff, and fabrication shop staff, most of whom have years, in many cases, decades of service with us. On September 16th, Northeast Automatic Sprinkler Company celebrated its 60th anniversary. With our dedicated staff and commitment to quality and innovation stronger than ever, Northeast Automatic Sprinkler continues to provide exemplary service to our customers and evolving career opportunities for our employees.

We are seeking an experienced, qualified professional to join our team. The person in this role will work in our office located in Kingston, MA, handling large-scale contract billing, as well as testing and inspection coordination utilizing our cloud-based ERP system. Our office atmosphere is casual and upbeat, and filled with hardworking and dedicated employees. The hours for this position are Monday - Friday from 7:00 am - 3:00 pm. We are seeking an individual with solid experience in construction billing.

Essential Duties and Responsibilities:

• Performing day-to-day financial transactions - accurately inputting transactions into accounting software, including: billings, postings, and processing change orders;
• Preparing accurate customer invoices using various platforms - some examples include: Textura, AIA, and Viewpoint Spectrum;
• Maintaining accurate job cost records of all job-related transactions, and updating systems accordingly;
• Reviewing the AR Aging report and routinely following up on aged receivables, as well as researching discrepancies and errors through interaction with customers and internal teams to resolve issues;
• Preparing necessary paperwork to obtain permits, submitting requests for COIs, responding to RFIs, and preparing close-out documents;
• Collaborating with customers and internal team members;
• Coordination of testing and inspection contracts - quotes, scheduling, and billing.

Competencies/Education/Experience:

The ideal candidate will have at least three years of experience in large-scale construction billing. Experience in billing via AIA and Textura, as well as experience in billing through a construction accounting software platform, is required. Experience using an ERP such as Viewpoint Spectrum or Sage Intacct is a plus.

• Exceptional mathematical and analytical skills.
• Highly detail-oriented; solid proofreading skills; accuracy is a must!
• Superior organizational skills.
• Highly proficient with a wide variety of computer applications, such as Microsoft Word and Excel.
• Sound decision-making capabilities, problem-solving and reasoning skills.
• Strong understanding of job costing, billing cycles, retainage, and customer invoicing.
• Ability to work in a fast-paced environment and prioritize/juggle multiple competing tasks and demands while maintaining organization and accuracy.
• Excellent interpersonal, verbal, and written communication skills - ability to communicate clearly and effectively while maintaining a positive and professional manner.
• Ability to work well with and get along with a variety of different personality types, as well as work independently.
• Confidence in seeking help and asking questions.
• Positive attitude.
• Highly motivated and a willingness to learn.
• Background demonstrating a strong work ethic.
• Associate's or Bachelor's Degree in accounting, finance, or a related field preferred.
• Minimum of 2-3 years of experience billing medium to large-scale construction jobs with AIA billing and change orders.
• Ability to sit for extended periods of time, as this is a mostly sedentary position.

At Northeast Automatic Sprinkler Company, we value hard work, integrity, responsiveness, innovation, and collaboration. Here's what we offer:

• Comprehensive Benefits : Health, dental, and vision options. Employer-paid group life insurance, ADD, short-term and long-term disability insurance.
• Future Savings : A 401(k) plan with an employer match.
• Work-Life Balance : Generous PTO and paid holidays.