Benefits:

Company parties

Competitive salary

Free food & snacks

Training & development

We are seeking a highly organized and adaptable Construction Office Administrative Support professional to join our team. This role provides broad administrative and coordination support across multiple locations and various construction job roles, ensuring smooth communication, accurate documentation, and efficient workflow management.

Key Responsibilities

Support day-to-day administrative operations, including documentation, file management, and communication tracking.

Serve as a point of contact for clients, trades, internal staff, and municipal departments.

Prepare, review, and organize project documents, permits, and correspondence in digital and physical formats.

Coordinate with project managers, field teams, and subcontractors to support project needs and timelines.

Maintain organized records and ensure information is updated and accessible across departments.

Monitor project-related tasks, statuses, and required follow-ups, providing timely updates.

Identify opportunities to improve workflows and implement more efficient administrative processes.

Research information as needed, including jurisdictional requirements, codes, or project details.

Qualifications

Administrative experience in a construction, trades, or permitting environment strongly preferred.

Familiarity with construction terminology and project documentation.

Excellent organization, attention to detail, and communication skills.

Proficient in Microsoft 365 and comfortable learning new software.

Ability to adapt quickly, multitask, and work both independently and collaboratively.

Self-motivated, resourceful, and willing to take ownership of tasks.

Preferred Skills

Experience with Buildertrend or other construction/project management software.

Familiarity with local building departments or construction-related processes.

Experience developing workflows or improving administrative systems.

Work Environment

Primarily office-based, with occasional site visits or meetings at outside agencies as needed.