Benefits:
401(k) matching
Health insurance
Opportunity for advancement
Job Title: Office Manager (Office Management / Construction Administration / Assistant on Project Management) Type: Full-Time Reports to: Surface CPR Operations Manager
About Us:
Lee & Cates Surface CPR is a dynamic and fast-growing painting, coatings, and waterproofing company focused on delivering high-quality residential and commercial painting services. As a start-up, we operate in a fast-paced, team-oriented environment where flexibility, initiative, and accountability are valued. Our team members wear many hats, and we're looking for a motivated and versatile individual to join us in a hybrid role that blends office management, construction administration, and project management.
Position Summary:
The Construction Office Manager (Office Management/ Construction Administration / Assistant on Project Management) is a multifaceted role responsible for the day-to-day management of office operations, coordination of construction projects, and oversight of job execution from start to finish. You will serve as a vital bridge between the field and the office, ensuring that projects are executed efficiently, clients are satisfied, and operations run smoothly.
Key Responsibilities:
Office Management
Oversee general administrative duties, including phone/email management, scheduling, filing, and ordering supplies.
Maintain internal systems and records, including job tracking software, customer databases, and vendor files.
Assist with hiring, onboarding, and training of team members and subcontractors.
Coordinate billing, invoicing, and financial tracking with accounting support.
Construction Administration
Support field operations with permit processing, scheduling, and documentation.
Manage subcontractor agreements, insurance certificates, and compliance documents.
Maintain project records, change orders, and daily logs.
Act as the main liaison between office staff and crews in the field.
Project Management
Plan and manage painting projects from initiation through completion.
Coordinate with clients to define scopes, set expectations, and provide updates.
Develop and monitor schedules, budgets, and resource allocation.
Ensure quality control, safety compliance, and timely project delivery.
Lead post-project evaluations and client feedback reviews.
Qualifications:
3+ years of experience in office administration, construction, or project management (painting industry experience a plus).
Proven ability to manage multiple priorities and work in a fast-paced environment.
Excellent organizational and communication skills.
Strong problem-solving skills and the ability to think on your feet.
Familiarity with construction or project management software (e.g., Buildertrend, Procore, Monday.com, or similar).
Proficiency in Microsoft Office Suite and Google Workspace.
Ability to lead, motivate, and work collaboratively with a small, diverse team.
Traits We Value:
Entrepreneurial mindset with a "roll up your sleeves" attitude.
Highly accountable and self-motivated.
Flexibility and willingness to adapt to changing priorities.
Passion for process improvement and operational efficiency.
Compensation & Benefits:
Competitive salary based on experience.
Performance-based bonuses.
Paid time off and holidays.
Opportunities for growth and advancement.
Dynamic start-up culture with hands-on leadership and career development.