Benefits:

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Wellness resources

Construction Operations Coordinator — Part-Time

Industry: Commercial HVAC / Construction Compensation: $22–$29/hour, based on proven construction office experience Schedule: Part-time to start, approximately 20–30 hours/week, with potential to grow into full-time

Role Overview

We are a fast-paced mechanical contractor seeking a highly organized, detail-driven Construction Operations Coordinator to support invoicing, receivables, dispatch, purchasing, and office operations.

This is a hands-on, multi-function role that directly impacts job profitability, vendor coordination, field productivity, and cash flow. This is not a passive administrative position. Accuracy, follow-through, and the ability to manage competing priorities are mandatory.

Primary Responsibilities

Invoicing & Receivables

Generate and send invoices daily based on field activity and job status

Track job progress against billings

Follow up on outstanding receivables

Support the controller with AR/AP documentation as needed

Dispatch & Scheduling Coordination

Coordinate field technicians, deliveries, and crane schedules

Confirm job readiness before scheduling, including materials, equipment, site access, and timing

Communicate with field staff, vendors, and customers to prevent downtime and delays

Purchasing & Vendor Coordination

Issue and track purchase orders

Coordinate with suppliers for parts, equipment, and materials

Verify prior orders before purchasing to avoid duplicate orders

Track vendor confirmations, receipts, and related documentation

Office & Operations Support

Answer and route calls professionally

Maintain organized digital and physical job files

Assist with internal workflows, job tracking, and daily office execution

Support the CEO, controller, and field team in a small-office environment

Required Qualifications

Construction or trade-related office experience required HVAC, plumbing, electrical, mechanical, or general contractor experience preferred

Experience with invoicing, receivables, purchase orders, and vendor coordination

Strong working knowledge of Microsoft Outlook, Excel, and basic accounting workflows

QuickBooks or similar accounting software experience preferred

Ability to multitask without losing accuracy

What Success Looks Like

You understand the difference between an estimate, purchase order, invoice, and work order

You do not duplicate orders, miss invoices, or schedule incomplete jobs

You follow tasks through to completion without constant supervision

You understand that office decisions impact field productivity, job cost, and cash flow

You can shift between requests from ownership, accounting, vendors, customers, and field staff without dropping critical details

Ideal Candidate

The ideal candidate has worked in a construction office, worn multiple hats, and understands the urgency of dispatching, billing, purchasing, and field coordination. You are organized, accountable, and comfortable working in a small office where priorities change quickly.

Please Do Not Apply If

You have no construction, trade, or contractor-office experience

You do not understand the difference between an estimate, purchase order, invoice, and work order

You are uncomfortable managing tasks with financial or scheduling consequences

You require step-by-step instruction for routine daily responsibilities