Benefits:

Health insurance

Paid time off

Training & development

At SERVPRO, our work goes beyond restoration—we rebuild lives and properties. As a Construction Project Administrative Coordinator, you’ll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, you’ll help bridge the gap between planning and execution.

Key Responsibilities

Coordinate permitting processes with local municipalities and track permit status

Schedule and confirm inspections, communicate with building departments, and ensure project compliance

Arrange and follow up on material deliveries to job sites, warehouses, or storage

Pick up or drop off materials, documents, or checks as needed to support field operations

Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc.

Track and log project timelines, subcontractor paperwork, and COIs

Assist with subcontractor communication, scheduling, and on-site logistics

Create and distribute internal and client-facing reports, updates, and meeting notes

Support preparation of payment applications, draw schedules, and invoicing documentation

Set up and maintain project folders and documentation logs using SERVPRO systems

Provide general administrative support to project teams including scheduling, document formatting, and correspondence

Position Requirements

3+ years of administrative or coordinator experience in construction, restoration, or a similar field

Strong organizational skills and the ability to keep multiple tasks moving forward

Knowledge of permitting, inspection processes, and construction project workflows

Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus

Excellent communication skills—written and verbal—with both customers and internal teams

Able to multitask in a fast-paced, deadline-driven environment

Valid driver’s license and reliable transportation (for running local errands or job-related pickups)

Ability to lift and load construction supplies and transport materials to and from worksites as needed

Professional, dependable, and solution-oriented mindset

Skills/Physical Demands/Competencies

Each SERVPRO® Franchise is Independently Owned and Operated.

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.