A growing general contractor in Shawnee, KS. is seeking a Construction Project Coordinator & Office Administrator to provide comprehensive support across project management and daily office operations. This hybrid role ensures project documentation remains organized while maintaining smooth administrative functions across multiple concurrent construction projects. The ideal candidate brings 2-3 years of construction or administrative experience and thrives in fast-paced environments.

WHAT WE OFFER (BENEFITS & COMPENSATION)

• Competitive annual salary: $50,000 - $70,000 DOE
• Health insurance and benefits package
• Paid time off and holidays
• Professional development opportunities
• Collaborative team environment

KEY RESPONSIBILITIES - CONSTRUCTION PROJECT COORDINATOR & OFFICE ADMINISTRATOR

• Manage project documentation including proposals, subcontracts, change orders, RFIs, submittals, drawings, invoices, and close-out packages across multiple active construction projects
• Coordinate scheduling for internal meetings, site visits, and project milestones using project management software and tracking tools
• Oversee daily office operations including supplies, equipment, vendor relationships, facility maintenance, and incoming/outgoing correspondence
• Provide administrative support to project managers, construction managers, and executive leadership including calendar management and travel arrangements
• Process expense tracking, invoice submissions, timesheets, and assist with budget documentation and prevailing wage requirements

QUALIFICATIONS - CONSTRUCTION PROJECT COORDINATOR & OFFICE ADMINISTRATOR

• 2-3 years of experience in construction coordination, project administration, or office management roles
• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required
• Excellent written and verbal communication skills for client and subcontractor interactions
• Ability to manage competing priorities in dynamic construction environments

PREFERRED QUALIFICATIONS - PROJECT COORDINATOR & OFFICE MANAGER

• Experience with Procore, Bluebeam, or similar construction project management software
• Understanding of construction terminology, processes, document control, and compliance procedures
• Associate or bachelor's degree in construction management, business administration, or related field
• Previous experience supporting multiple departments or executive teams
• Familiarity with accounting, HR processes, or prevailing wage documentation

PHYSICAL REQUIREMENTS - CONSTRUCTION PROJECT COORDINATOR & OFFICE ADMINISTRATOR

• Primarily office-based with occasional construction site visits as needed
• Ability to sit for extended periods while performing computer-based tasks
• Occasional lifting of office supplies or project materials up to 25 pounds
• Standard business hours Monday-Friday with flexibility for project deadlines
• Valid driver's license for site visits within the Shawnee/Kansas City metro area