Job Description

Job Description

Overview:

Staff Accountant is responsible for completing various operational accounting tasks in relation to accounts receivables, accounts payables, job cost, and project management support. This position also takes a proactive role in identifying opportunities to improve processes, develop and maintain effective controls and procedures.

Description:

· Provides basic accounting support in relation to accounts receivables, accounts payables, preparing invoices for coding, digitizing documents, and reconciling statements and data entry as needed.

· Enters payroll & workers compensation estimates; manages PTO, health insurance, 401K

· Prepares data for monthly financial reporting and conducts new vendor selection set-up.

· Maintains Certificates of Insurance and executes lien releases.

· Inputs and adjusts change orders in accounting software as directed by project management team.

· Conducts general office duties such as sorting mail, filing, copying, scanning as needed.

Specifics:

Daily Responsibilities

· Review and approve Positive Pay Exceptions for payments

· Review Bank account balances

· Reconcile cleared checks

· Code cleared checks, deposits and ACH in QuickBooks

· Deposits Receivables

· Sort incoming mail

Weekly Responsibilities

· AR/AP aging

· Enter invoices in RedTeam & QuickBooks (50-60 invoices weekly)

· New Vendor Set up as needed

· Request updated COI or WC as expires

· Run Payroll, transfer 401K funds, manage employee PTO

· Prepare payable checks, track & re-issue checks as needed

· Create Lien Waivers

· Upload checks to bank Positive Pay

· Update company dashboard

· Verify CC receipts for company credit cards

· Manage Inner-company billing

Monthly Responsibilities

· Reconciliation (bank statements, credit card statements, loans)

· Reconcile vendor statements

· Process CC payments for all cards

· Enter & Pay Workers Compensation

· Verify & Reconcile Health Insurance to PR deductions

· Pay Sales Tax for all companies

· Maintain Amortization on vehicle loans

· Manage depreciation

· Tie out Loan Balances with Trial Balance

· Balance Prepay accounts

· Make monthly WIP adjustments

· Update Budget Spreadsheet

· Prepare monthly financial close-out documents

Quarterly Responsibilities

· Pay estimated taxes

Yearly Responsibilities

· Provide COI documents for audit

· File 1099 Forms via QuickBooks

· Compile EOY Documents

· Complete Annual Reports for all companies

Background and Skills:

• 3-5 years’ experience in a similar role. Experience working in a construction related environment.
• Proficiency in Quickbooks & Microsoft Excel is required. Willingness to learn other programs as needed.
• Strong computer skills and proficiency with the entire Microsoft Office Suite.
• Established track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the company.
• Able to successfully communicate across all levels of an organization.
• Able to make timely and effective decisions.