Large global law firm seeks an E-Billing Coordinator to join their New York team.
Responsibilities:
- Preparing and submitting monthly e-invoices to corporate clients. Ensuring all client and firm guidelines are followed during submission process.
- Acting as liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed.
- Populating, maintaining, and updating data for assigned clients in the Elite system and clients’ external web applications. Ensuring all relevant information is updated and correlated in the firm’s Elite system.
- Coordinating resubmission of invoices with billing attorney/secretary, practice office accounting staff, and client representatives. Ensuring corrective action is in place for future submissions.
- Assisting E-Billing Supervisor with the transition of clients to electronic billing. Coordinating necessary technical and logistic steps with internal staff, vendor staff, and clients’ designated employees.
- Reviewing clients’ guidelines and other written communication. Ensuring compatibility with firm’s billing policies and resolves any potential discrepancies before live rollout.
- Assisting E-Billing Supervisor with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/ matter profiles in various subsystems.
- Assisting E-Billing Supervisor in the preparation, maintenance and update of e-billing manual, reference guides, and educational tools that support the e-billing operation firm wide.
- Working with E-Billing Supervisor in analyzing e-billing industry trends, proactively seeking ways to improve current process, and maximizes efficiency within the group.
- Assisting with month end billing overflow and year-end closing and reporting as required.
- Assisting with special projects and ad-hoc requests as directed by the E-Billing Supervisor and Billing Manager.
Qualifications:
- 4 years of related experience involving billing processes and practices desired.
- Experience with Elite Billing System preferred.
- Bachelor’s degree in Accounting, Finance or related field preferred.
- Knowledge of ASCII and XML formats is a plus