A large global law firm seeks a Senior E-Billing Coordinator to join their Los Angeles team.

Responsibilities:

• You will be responsible for the submission of electronic invoices to clients on monthly basis, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing while accomplishing these and other critical functions:
  • Handling a heavy volume of highly complex e-submission assignments for key corporate clients; ensuring all client guidelines, internal protocol, and firm’s guidelines are followed during submission process
  • Working collaboratively with department’s supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems
  • Acting as liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert level subject matter support
  • Liaising with billing attorney/secretary, practice office accounting staff, and client representatives in the resubmission of invoices; ensures corrective action is in place for future submissions
  • Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications.; ensuring all relevant information is updated and correlated in the firm’s 3E system
  • Performing necessary technical and logistical tasks with internal staff, vendor staff, and clients’ designated personnel in the transition of clients to electronic billing
  • Working collaboratively with department’s supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems
  • Performing ad-hoc analyses of complex client accounts in regards to collections, rates, and reduced/rejected invoices

    
    Qualifications:

• The ideal candidate must demonstrate knowledge and experience with web based e-billing systems and vendors (e.g., Serengeti, Datacert, Tymetrix), basic accounting principles, and PC applications, including MS Office, particularly Word and Excel.
• A High School Diploma or equivalent degree is required.
• A Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Two (2) to four (4) years’ experience with 3E Billing system and E-Billing vendors is required, and knowledge of 3E’s E-Invoicing module is a plus.
• Five (5) years’ experience involving general accounting practices is required.
• Four (4) years of experience involving billing processes and practices is also required.