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Front Office Assistant

Consultative Search Group

Front Office Assistant

Los Angeles, CA
Full Time
Paid
  • Responsibilities

    Fast growing medical technology company seeks a Front Office Assistant to join their team.

    Responsibilities:

    • Reporting to management and performing administrative duties.
    • Answering telephone calls, as well as screening and forwarding calls.
    • Scheduling and confirming appointments, meetings, and events.
    • Handling basic inquiries and sorting mail.
    • Copying, scanning, and filing documents.
    • Monitoring office supplies and ordering replacements.
    • Keeping the reception area tidy and observing professional etiquette.
    • Performing other administrative tasks, if required.

    Qualifications

    • Formal qualification in office administration, secretarial work, or related training.
    • 2-3 years of experience in a similar role.
    • Exceptional ability to create a welcoming environment.
    • Experience in answering and screening calls, as well as scheduling appointments.
    • Ability to observe business etiquette and maintain a professional appearance.
    • Proficiency in appointments scheduling and call forwarding systems.
    • Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
    • Working knowledge of printers, copiers, scanners, and fax machines.
    • Excellent interpersonal and communication skills.