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Administrative Assistant - Part -Time

Conti Solar

Administrative Assistant - Part -Time

Worcester, MA
Part Time
Paid
  • Responsibilities

    WHO ARE WE

    Do you want to work in the exciting and rapidly growing renewable energy industry? Do you thrive in the dynamic and ambitious environment where you can see the impact of your work in real time? Are you ambitious and results oriented? If so, Conti Solar is looking for you. We are an established renewable energy development and EPC firm and we are looking for credible employees to help continue the growth and success we've achieved over the past decade in solar. Conti has been a leader in the solar industry since 2005, and we have developed over 1GW and engineered, procured, and constructed well over 650MW of solar-PV projects around the United States. We are rapidly growing our solar division to meet the increasing demands we are seeing for our services.

    Conti Solar is jointly owned by Ares EIF and Conti Group. Ares EIF is the power and energy infrastructure strategy within Ares' Private Equity Group, with a 31-year track record of investing in assets and companies in the power generation, transmission and midstream sectors. During the last 15 years, Ares EIF has invested in nearly 9,000 MW of greenfield generation and transmission projects, as well as 200 miles of greenfield pipeline projects, representing over $11 billion of capital costs. Ares Management, L.P. is a publicly traded, leading global alternative asset manager with approximately $106 billion of assets under management as of December 31, 2017 and more than 15 offices in the United States, Europe, Asia and Australia. The Conti Group is a 112-year old holding company which owns businesses, assets and invests in development, engineering, construction, infrastructure, real estate, renewable energy, logistics, software and healthcare. 

    ADMINISTRATIVE ASSISTANT

    The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.
    • Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
    • Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
    • Accurately enters the payroll daily.
    • Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
    • Maintain office supply inventory
    • Code monthly credit card charges
    • Schedule travel arrangements as required
    • Accurately and timely notifies Accounts Payable regarding new vendors to ensure they are correctly set up in JDE prior to placing an order. 
    • Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant.  Copies invoices and back up data for the project files and the monthly client billing. 
    • Timely assists the project submittal process including shop drawings and certifications.
    • Promptly copies plans and specifications as directed by the Project Team and/or Management Team.
    • Assists the completion of miscellaneous assignments and projects.

    QUALIFICATIONS

    • 2-3 years of office-related experience preferred.
    • Excellent customer service, teamwork and people skills.
    • Ability to execute.
    • Outstanding organizational skills and very strong attention to detail
    • Able to multi task and work in a fast-paced challenging environment.
    • Proficient in Microsoft Suite (Excel, PowerPoint, Outlook, Word, etc.) with good communications and writing skills
    • ERP system (i.e., JD Edwards) or previous payroll experience a plus.

    PAY/BENEFITS

    Conti Solar offers a competitive benefits package which includes medical, dental, and vision. The benefits are effective on the 1st of the month after date of hire. We also offer life insurance, 401(K) matching plan, EAP, wellness programs, and many other optional programs.

    Conti Solar is an equal opportunity employer.