Benefits:

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Vision insurance

JOB TITLE: Legal Administrator – Contracts, Commercial Agreements, & Management of Legal

Operations ON SITE

LOCATION: Must live 2 hours or closer to San Francisco Bay Area or New York City metro area

REPORTS TO: Senior Manager Legal Services and Compliance

TYPE: Regular – Full-Time w/ Benefits – Non-Exempt/Hourly

SALARY: $70,000 to $90,000 Annual Salary ($36 - $43 per hour)

Relocation and any associated costs are the sole responsibility of the person hired for this

position.

Contract Administration

• Support the full lifecycle of contract documentation, including new leases, amendments,

renewals, estoppels, and related correspondence.

• Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up and

communication with relevant departments.

• Maintain well-organized, accurate records and ensure lease files are properly executed, stored,

and accessible.

• Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new

locations, relocations, expansions, and closures.

Commercial Agreement Support

• Prepare, format, proofread, and route commercial agreements and contract-related documents for

internal and external stakeholders with guidance from Senior Manager Legal services and compliance.

• Manage approval workflows and signature processes using contract management systems. Maintain an

up-to-date contract repository ensuring version control and document accuracy.

• Conduct preliminary reviews of incoming agreements for completeness and alignment with internal

guidelines Support and receive direction from the Senior Manager Legal Services and Compliance.

Management of Legal Operations

• Proactively manage and support the Senior Manager’s calendar for lease, contract, and compliance

matters, including scheduling internal and external meetings, sending invites, and coordinating

logistics.

• Prepare and distribute meeting agendas; capture key discussion points, decisions, and action

items; and circulate clear meeting summaries and follow-up lists.

• Assist with compliance activities, including tracking and reporting on policy acknowledgments,

training logs, regulatory filings, and audit support items.

• Help maintain and refine internal processes, templates, procedures, and playbooks to improve

consistency, efficiency, and scalability of Legal Services.

• Generate periodic reports, dashboards, and metrics for the Senior Manager and Legal leadership

relating to leases, contracts, and compliance status.

• Serve as a key point of coordination for the Senior Manager, ensuring matters are progressing,

deadlines are tracked, and stakeholders receive timely updates and follow-through.

Cross-Functional Coordination

• Serve as a key liaison for internal teams on matters relating to contract status, lease

documentation, and compliance requirements.

• Coordinate meetings, timelines, and communication between Legal Services and departments such as

Retail, Real Estate, Construction, Operations, and Finance.

Communicate with external parties including landlords, vendors, consultants, and legal counsel to

facilitate timely document exchanges.

Qualifications Education & Experience

• Bachelor’s degree preferred; equivalent experience will be considered.

• 2–4 years of experience in legal administration, lease administration, contract management, or

similar roles.

• Experience in lease or commercial contract environments strongly preferred; exposure to retail

leases a plus.

This is a remote position.