Job Description

Turner and Townsend is seeking a detail‑driven and commercially minded Contracts Administrator to support the execution of utility‑scale Engineering, Procurement, and Construction (EPC) contracts. This role is central to ensuring contractual compliance, managing documentation, and supporting project teams in navigating complex commercial requirements. The ideal candidate brings strong organizational skills, a solid understanding of EPC contracting, and the ability to collaborate cross-functionally across engineering, procurement, legal, and construction functions.

The Contracts Administrator is responsible for supporting the full lifecycle administration of utility‑scale EPC contracts. This position ensures that all contractual, commercial, and documentation requirements are met in accordance with company policies, project objectives, and best practices. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal and external stakeholders. The Contracts Administrator will utilize the company’s document management and contract lifecycle management platforms to maintain timely, accurate, compliant, and audit‑ready records and will contribute to the development and implementation of standardized processes and procedures.

Key Accountabilities

The key responsibilities will include, as a minimum, the following:

Contract Management & Administration

• Maintain, track, and update all EPC contract documents, amendments, exhibits, schedules, change orders, and correspondence throughout the project lifecycle.
• Oversee exhibit tracking and management, ensuring all contractual exhibits (technical specifications, drawings, pricing schedules, performance guarantees, milestone schedules, etc.) are current, properly version‑controlled, correctly named and formatted, and consistently aligned across internal and external stakeholders.
• Support oversight of compliance with contractual obligations and deliverables, proactively identifying gaps or risks.
• Support the preparation, review, and issuance of notices, RFIs, change requests, and other contractually required communications.
• Coordinate with legal and commercial teams to ensure contract terms are correctly interpreted and applied.
• Support project teams with bid preparation, evaluations and contract award documentation.
• Utilize and maintain the company’s document management platform (currently InEight) to ensure accurate filing, version control, identification and accessibility of all contract‑related documentation in accordance with company procedures and guidelines.
• Support the use of Pattern’s contract lifecycle management platform (Agiloft), ensuring data accuracy, workflow compliance, and timely progression of contract approval and execution.
• Support the EPC team with preparation and execution of Master Services Agreements, Non-Disclosure Agreements and task orders to support Projects throughout the project lifecycle.

Change Order & Claims Support

• Assist in the development, documentation, and submission of change orders.
• Maintain detailed logs for change events, claims, and commercial issues, to support timely resolution and clear documentation.
• Support negotiations by preparing summaries, backup documentation, and analysis (where possible).

Project Reporting

• Maintain accurate contract-related data for project reporting, forecasting, and risk assessments.
• Assist in preparing documentation for audits, project closeout, and lessons learned.

Process Development & Continuous Improvement

• Support the drafting, refinement, and implementation of processes, procedures, templates, and workflows related to contract administration, contract management and commercial governance.
• Identify opportunities to improve efficiency, consistency, and compliance across contract management activities.
• Collaborate with cross‑functional teams to ensure new processes are practical (fit-for-purpose), adopted, and continuously improved.
• Participate in training, onboarding, and change‑management efforts related to new or updated processes, procedures and systems.

Communication & Stakeholder Support

• Serve as a central point of contact for contract-related inquiries across internal teams and external partners.
• Facilitate alignment between engineering, procurement, construction, and commercial stakeholders to ensure consistent contract interpretation.
• Support project managers in preparing for project meetings, negotiations, and status updates.
• Assist with responses to document production/research requests (both internally and externally generated).
• Other special projects and duties as required.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications

Educational and Required Work Experience

• Bachelor’s degree in business administration, construction management, engineering, or a related field.
• 3–7 years of experience in contract administration, preferably within EPC, construction, or energy infrastructure.
• Strong understanding of utility‑scale project delivery, including risk allocation, change management, and commercial controls.
• Demonstrated experience with document management platforms (preferably InEight) and contract lifecycle management systems.
• Experience with exhibit management, document control, or version‑controlled technical documentation.
• Excellent organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Proficiency in Microsoft Office Suite and contract management tools

Additional Requirements

Must possess strengths in the following:

• Self-Starter: Ability to work independently, with minimal supervision, and initiate projects.
• Attention to detail: Ensures accuracy and completeness in documentation and data management.
• Accountability: Takes ownership of assigned responsibilities and follows through on commitments.
• Process Orientation: Adheres to established procedures and contributes to continuous improvement.
• Ability to read and comprehend complicated commercial and legal documents.
• Good organizational, planning and implementation skills, including the ability to coordinate and work in a team environment.
• Ability to multitask.
• Ability to communicate effectively with all levels of personnel, both within the Company and outside firms.
• Ability to handle a number of requests and receipt of documents in various forms from various sources at the same time.
• Good time management skills.
• Flexibility.
• Office‑based role with periodic travel to project sites, vendor locations, or meetings, as required.
• May require extended hours during critical project phases or deadlines.

Technical Skills

• Experience with enterprise document management platforms, including InEight or comparable systems (e.g., Aconex, Procore, SharePoint).
• Proficiency with contract lifecycle management platforms such Agiloft, including workflow routing, metadata management, version control, and audit‑trail maintenance.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work with PDF editing tools, markup software, and collaboration platforms.

Additional Information

*On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/

All your information will be kept confidential according to EEO guidelines.

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