Job Description
We are looking for a Contract Administrator to join our team and support our corporate Real Estate Division.
The Contract Administrator will be responsible for the following:
Coordinate with the Development & Construction on scheduling and management
Development/Construction Pipeline reporting. Harness data from various systems into recurring and adhoc reporting for use by management and the business teams
Real Estate Project Management – provide project management assistance for various real estate enhancement projects
Coordinate with vendors and internal personnel to process contracts and change orders in an highly accurate and timely manner.
Review consultant and contractor proposals critically using the following skills:
Ability to identify language that contradicts Public Storage standard terms and conditions
Knowledge of construction, design and consulting fields a plus in order to determine if scope of work is complete
Language skills to rewrite scopes of work to be clear, complete and grammatically correct
Draft contracts and change orders using approved templates
Respond to vendors’ attempts to alter Public Storage contract documents and, if needed, determine the appropriate internal authority for approval of any changes
Track vendor insurance certification termination dates.
Review vendors’ certificates of insurance to verify compliance with PS contract terms
Ensure that PS internal controls are being strictly followed.
Self-manage, organize and prioritize a continuous flow of incoming projects
Balance efficiency with quality control
Work closely with Accounts Payable team to set retainage rates and close out projects
Assist Contracts Manager with miscellaneous projects and perform other related duties as needed.
Qualifications
3-7 years of contract administration or relevant experience. Construction and/or legal experience a plus.
Ability to communicate clearly with vendors and internal personnel
Advanced writing and proofreading skills
Strong critical thinking and analytical skills
Ability to work efficiently and meet deadlines
High attention to detail
Intermediate proficiency with MS Office products (Outlook, Word, Excel, Teams) and the ability to quickly learn different software systems
Additional Information
Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.