Job Description

Job Description

Job Title: Contract Administrator

Location: Canton, OH

Reports to: CEO and Sales Manager

Position Summary

The Contract Administrator plays a critical role in supporting project execution, contract compliance, and cash flow. This position serves as the primary liaison between Whitacre Rebar and general contractors for contract administration, change management, billing support, and document control.

The successful candidate will manage contracts from award through closeout, ensuring scope alignment, protection of lien rights, timely processing of change orders and T&M work, along with the support prequalification efforts.

Essential Duties & Responsibilities

Contract Administration

• Review, revise, negotiate, and execute prime contracts and subcontract agreements
• Identify contractual risks and advise management of rights, obligations, and exposure
• Maintain compliance with contract terms, insurance requirements, and project-specific provisions

Change Management

• Manage the full lifecycle of change orders, from initiation through approval, billing, and collection
• Process signed field work tickets and time & material (T&M) documentation

Project Setup & Systems

• Set up projects in WECore (project management software) and Viewpoint (accounting systems)
• Maintain accurate job documentation, contract files, and billing records

Lien Rights & Risk Protection

• Protect and track lien rights, notices, waivers, and releases
• Ensure timely filing and compliance with state-specific requirements

Billing & Collections Support

• Assist with progress billings and collections
• Verify that contract requirements are met prior to invoicing
• Support job closeout requirements, including confirming all payments are received

Prequalification & Sales Support

• Complete and submit contractor prequalification packages
• Support sales and estimating teams with contract-related documentation
• Process customer credit applications

Required Knowledge, Skills & Competencies

• Strong understanding of construction contracts, subcontracts, and change orders
• Ability to read, interpret, and enforce contract language
• High attention to detail with strong organizational skills
• Clear written and verbal communication
• Professional customer service skills when working with general contractors
• Ability to manage multiple deadlines in a fast-paced construction environment
• Sound judgment, discretion, and ethical decision-making

Education & Experience

• Bachelor’s degree in business administration, Legal Studies, Construction Management
• Minimum of three (3) years of relevant experience in construction contract administration, subcontractor operations, or project administration

Computer Skills

• Proficiency with Microsoft Office Suite
• Proficiency with Adobe
• Experience with construction accounting and ERP systems
• Familiarity with document management and project management software

Company Description

Whitacre Rebar has a long history of providing outstanding customer service and high-quality products and services to the construction industry. In 1920, John J. Whitacre established the company to provide hollow clay tile fillers, steel, and other building materials that general contractors and engineers could use for structural floor slabs. Over the years, Whitacre has had offices in Chicago, Detroit, Cleveland, and Rochester.

Through 106 years of business, Whitacre’s focus has evolved to providing rebar services. Today, we provide a coordinated package of rebar services, serving the Ohio, New York, Pennsylvania, and West Virginia markets from its facilities in Magnolia, Ohio and Syracuse, New York.

What hasn’t changed is our commitment to maintaining the highest standards in customer service. We believe that quality and service are the most important characteristics of a successful business. We pride ourselves on being the preferred source for rebar services and strive to provide complete solutions to construction challenges, for any project.

Purpose Statement
Honor God by serving man and society through building infrastructure
Realize our daily efforts are part of a larger cause than ourselves
Improve the communities in which we live by giving back

Mission Statement
Engaged employees successfully serving customers to create the best reinforcing experience
Employees are enriched (growing, challenged, fulfilled)
Customers are provided with excellent service
The company’s longevity is sustained by timely and profitable performance

Company Description

Whitacre Rebar has a long history of providing outstanding customer service and high-quality products and services to the construction industry. In 1920, John J. Whitacre established the company to provide hollow clay tile fillers, steel, and other building materials that general contractors and engineers could use for structural floor slabs. Over the years, Whitacre has had offices in Chicago, Detroit, Cleveland, and Rochester. \r\n\r\nThrough 106 years of business, Whitacre’s focus has evolved to providing rebar services. Today, we provide a coordinated package of rebar services, serving the Ohio, New York, Pennsylvania, and West Virginia markets from its facilities in Magnolia, Ohio and Syracuse, New York.\r\n\r\nWhat hasn’t changed is our commitment to maintaining the highest standards in customer service. We believe that quality and service are the most important characteristics of a successful business. We pride ourselves on being the preferred source for rebar services and strive to provide complete solutions to construction challenges, for any project.\r\n\r\nPurpose Statement\r\nHonor God by serving man and society through building infrastructure\r\nRealize our daily efforts are part of a larger cause than ourselves\r\nImprove the communities in which we live by giving back\r\n\r\n\r\nMission Statement\r\nEngaged employees successfully serving customers to create the best reinforcing experience\r\nEmployees are enriched (growing, challenged, fulfilled)\r\nCustomers are provided with excellent service\r\nThe company’s longevity is sustained by timely and profitable performance