Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Contracts & Finance Operations Coordinator

(AR/AP + Contract Administration + Project Support)

Location: Depew, NY | In-Office Required Company: Buffalo Solar Solutions

Buffalo Solar Solutions is seeking a detail-oriented and proactive Contracts & Finance Operations Coordinator to manage accounts payable and receivable while overseeing contract formatting, redlines, and project documentation across our commercial solar and energy projects.

This role works closely with leadership and our off-site CFO to ensure financial accuracy, clean contract execution, and smooth project workflows. We’re looking for someone who takes ownership, follows through, and is comfortable balancing accounting tasks with contract administration and operational support.

What You’ll Do

Finance & Project Accounting

Manage AR/AP, customer invoicing, and vendor payments

Create and track purchase orders and billing milestones

Reconcile discrepancies and follow up on outstanding items

Maintain accurate financial records in QuickBooks

Contract Administration

Format contracts, incorporate redlines, and manage version control

Prepare agreements and exhibits for signature and execution

Track contract milestones, change orders, and documentation

Maintain organized contract and project files

Operations & Process Support

Coordinate with project teams, vendors, and leadership on documentation and billing

Help create, follow, and improve finance and contract procedures

Support multiple projects and administrative needs as required

Ownership & Problem Solving

Proactively identify issues and drive resolutions

Communicate clearly across teams and with external partners

Take responsibility for accuracy, deadlines, and follow-through

What We’re Looking For

Experience in AR/AP or project accounting (construction or project-based preferred)

Strong Microsoft Word skills, including tracked changes and document formatting

Highly organized and detail-oriented with excellent follow-through

Comfortable working in QuickBooks or similar accounting software

Confident communicator with vendors, customers, and internal teams

Self-starter who can manage multiple priorities

Nice to Have (Not Required)

Contract administration or legal assistant experience

Experience with project billing or milestone invoicing

Familiarity with construction or EPC environments