Benefits:

Bonus based on performance

Competitive salary

Flexible schedule

Controller - Part-Time, Hybrid in office/remote

Child Evangelism Fellowship of Virginia CEF of Virginia Location: Richmond, VA (Hybrid) Schedule: 25–30 hours per week

About the Role Child Evangelism Fellowship of Virginia is seeking a detail-oriented and mission-driven Controller to provide financial oversight and strengthen accounting processes across our state office and local chapters.

The Controller is a newly established role for a primary financial leader and advisor, who will be responsible for policy development, strategic financial oversight and decision making. This position requires a self-starter who can build and document procedures and improve systems. Additionally, this person will strengthen internal controls and guide financial strategy across both the state organization and its local chapters.

The Controller will play a key role in modernizing financial processes, supporting compliance, and assisting with the implementation of a donor CRM system, ensuring alignment with nonprofit and ministry best practices.

KEY RESPONSIBILITIES

Financial Operations & Accounting

Establish policies and ensure the appropriate review of revenue processing, including deposits, donor receipting, and classification

Review and approve disbursements, expense reports, and vendor setups

Ensure appropriate systems, controls, and oversight are in place to support accurate financial reporting

Establish standards and controls to ensure integrity of the general ledger and ensure proper coding and classifications

Review and oversee transfers between state and local chapters

Establish process to ensure accurate tracking and reporting of deputized fundraiser balances in alignment with donor intent, ensuring accuracy, proper designation of funds, and alignment with donor intent and CEF policies.

Month-End Close & Financial Reporting

Review monthly bank reconciliations and ensure completeness of financial activity

Analyze financial statements, including budget-to-actual variances

Review journal entries, accruals, and reclassifications

Oversee the preparation and presentation of financial reports to the Treasurer, Finance Committee, and Board

Interpret financial results and communicate insights to leadership for decision-making

Work with the State and chapters in the preparation of the consolidated financial reports

Banking & Cash Management

Oversee banking relationships and cash management strategy including online banking administration

Establish and maintain proper internal controls for cash management and financial transactions (handling, transfers, and FDIC exposure).

Establish policies and controls governing credit card use (credit card administration and related controls)

Advise leadership on investment activity and financial risk considerations.

Payroll & Benefits Administration

Oversee the payroll system and ensure proper controls, compliance and reporting (e.g., workers' compensation audits)

Review payroll reports and ensure proper recording in accounting systems

Oversee retirement plan administration and ensure compliance with plan requirements (GuideStone), including eligibility tracking and contributions

Budgeting & Financial Planning

Lead financial planning and budgeting process in collaboration with leadership

Evaluate and provide guidance on the local chapter’s budget development

Assist in developing financial assumptions and projections

Monitor and report on budget performance

Provide recommendations on financial resources allocation and long-term sustainability

Regulatory Compliance & Filings

Oversee compliance with financial reporting requirements (i.e. Form 990, 1099, and applicable Virginia filings)

Coordinate with external accountants and tax preparers

Ensure compliance with applicable tax requirements, sales tax filings, and related documentation

Ensure compliance with nonprofit financial regulations and CEF USA requirements

Board & Committee Support

Oversee preparation of financial reporting packages for Board meetings

Provide financial insight and recommendations to support Board and committee decision-making

Participate in Finance Committee meetings

Document financial implications of Board decisions

Chapter Financial Oversight & Support

Monitor financial performance through high-level analysis and exception-based review and budgets from local chapters

Provide guidance and training to chapter treasurers

Promote consistency in financial practices across chapters

Assist with transitions and onboarding of new treasurers

Ensure alignment with organizational standards and expectations with reporting requirements and deadlines

Systems, Process Improvement & Projects

Develop and document financial procedures and internal controls

Oversee QuickBooks architecture and functionality

Support implementation of a donor CRM system for contributions tracking

Advise on integration between CRM, accounting systems, and donation platforms

Identify and lead process improvements to enhance financial efficiency and transparency

Ensure appropriate systems exist for proper documentation and record retention

INTERNAL CONTROLS & STEWARDSHIP

Establish and oversee internal controls framework to safeguard organizational assets

Evaluate financial risks and implement mitigation strategies

Ensure compliance with financial policies, procedures, and donor restrictions

Promote strong financial stewardship consistent with nonprofit and ministry standards

SUPERVISORY & FUNCTIONAL RELATIONSHIPS

Supervises the Staff Accountant, including prioritization of work, review of outputs, and performance management

Ensure appropriate delegation of transactional responsibilities to support effective financial operations.

Collaborates with the State Director, Treasurer, Finance Committee, and local chapter leaders and administrators

Perform other duties and special projects as assigned to support organizational priorities, financial operations, and ministry effectiveness

QUALIFICATIONS

Required

Bachelor’s degree in Accounting, Finance, or related field

5–10+ years of progressive accounting experience (nonprofit preferred)

Strong knowledge of GAAP and nonprofit accounting principles

Experience with financial reporting, budgeting, and internal controls

Proficiency in QuickBooks and Excel

Self-starter with ability to build processes and work independently

Preferred

Experience with faith-based or religious nonprofit organizations

Familiarity with donor management/CRM systems

Experience working with multi-entity or chapter-based organizations

Knowledge of payroll systems such as ADP

CPA or equivalent professional certification (preferred but not required)

KEY COMPETENCIES

Initiative and ownership mindset

Process development and continuous improvement

Strategic thinking and financial leadership

Independent judgement, strategic thinking and financial leadership

Strong analytical and problem-solving skills

Communication skills for working with non-financial stakeholders

WORK ENVIRONMENT & SCHEDULE

Hybrid work arrangement with expected in-office presence in Richmond, VA (typically 2-3 days per week or as needed)

Flexible schedule within agreed part-time hours (25-30 hours a week)

Availability during standard business hours for collaboration and meetings

Attendance at Board and Finance Committee meetings as required

TRAVEL REQUIREMENTS

Occasional in-state travel may be required for meetings, training, or support of local chapters

PHYSICAL REQUIREMENTS

Prolonged periods of sitting and working at a computer

Ability to use standard office equipment

Occasional lifting of materials up to 15–20 pounds

MISSION ALIGNMENT

The Controller must actively support the mission, vision, and Statement of Faith of Child Evangelism Fellowship and conduct themselves in a manner consistent with the organization’s Christian beliefs and values.

Flexible work from home options available.