Job Description

Cool Kids Clubhouse is recruiting an Event and Outreach Coordinator.  The successful candidate can help coordinate a number of administrative duties and coordinate events and programs.  We are looking for a collaborative, self-starter that embodies “The Cool Kids Way” by positively influencing our mission and each other, providing outstanding service to our kids, families, and donors, being creative and collaborative, being humble and honest and having fun! If you believe you can bring your own unique spirit, then Cool Kids is the place for you. 

 ABOUT US COOL KIDS CAMPAIGN:

COOL KIDS CAMPAIGN FOUNDATION, a 501(c)(3) nonprofit corporation, is devoted to improving the quality of life for pediatric oncology patients and their families by focusing on the academic, social, and emotional needs brought on by a cancer diagnosis.  Founded in 2006, Cool Kids Campaign keeps in mind that kids are kids, healthy or sick, and every kid wants to feel “cool” even when they do not feel well!

IMPORTANT NOTE:  ALL APPLICANTS MUST SUBMIT A BRIEF COVER LETTER, RESUME, AND MINIMUM SALARY REQUIREMENTS TO BE CONSIDERED FOR THE POSITION DIRECTLY TO MANAGING DIRECTOR, MELISSA SCOTT, MELISSA@COOLKIDSCAMPAIGN.ORG. RELOCATION EXPENSES ARE NOT INCLUDED FOR COOL KIDS JOB OPENINGS.

EVENTS AND OUTREACH COORDINATOR

Cool Kids Clubhouse is recruiting an Event and Outreach Coordinator. The focus of this role is to plan and coordinate fundraising events, provide fundraising support and donor stewardship. A successful candidate will be able to coordinate a number of tasks with competing deadlines. We are looking for a collaborative, self-starter that embodies “The Cool Kids Way” by positively influencing our mission and each other, providing outstanding service to our kids, families, and donors, being creative and collaborative, being humble and honest and having fun! If you believe you can bring your own unique spirit, then Cool Kids is the place for you.

ABOUT US COOL KIDS CAMPAIGN:

COOL KIDS CAMPAIGN FOUNDATION, a 501(c)(3) nonprofit corporation, is devoted to improving the quality of life for pediatric oncology patients and their families by focusing on the academic, social, and emotional needs brought on by a cancer diagnosis. Founded in 2006, Cool Kids Campaign keeps in mind that kids are kids, healthy or sick, and every kid wants to feel “cool” even when they do not feel well!

GENERAL DESCRIPTION:

This role reports directly to the Managing Director and is responsible for the planning and execution of local fundraising events, and community outreach efforts. This position requires the ability to work with a high degree of independence, and juggle various projects at once, while maintaining a clear view of how each project supports the organization's mission.

Expected Hours of Work: Cool Kids core business hours are 9:00am to 5:00pm Monday – Friday. This role is generally expected to work during core business hours and occasional evening and weekend work as related to events and other business needs.

Travel: Occasional travel is primarily local during the business day.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Should you need an accommodation due to disability, please contact the Director of Operations.

• Coordinate and execute annual fundraising events. Responsibilities include project management, event budgeting, liaising with event committees/volunteers, creating event collateral and vendor negotiations  

• Coordination of silent and live auctions including soliciting in-kind donations and managing auction logistics 

• Research and steward event sponsors 

• Attend local community events or third-party fundraisers to raise awareness of Cool Kids and obtain local support for solicitation opportunities

• Maintain inventory and organization of event supplies

• Assist with creating engaging social media content and event collateral (flyers, invitations etc.) 

• Help maintain organizational database entries and update spreadsheets and forms as it relates to events

• Travel to events, post office or store for errands as it relates to events

REQUIRED & PREFERRED EXPERIENCE:

• 2 years experience planning fundraising events.

• 2 years experience speaking in public including attending networking events

• Preferred experience in nonprofits.

• Strong proficiency in all Microsoft suite products (excel, word, power point, etc.)

• Experience with Canva, Constant Contact, VolunteerMatch and Sign Up Genius preferred

• Strong organization and administrative ability to manage multiple task; detail oriented and strong ability to follow up

• Must be able to work at times with minimal supervision or direction

• Excellent communication, analytical, writing and editing skills

• Proficient in social media content creation

WORK CONDITIONS & PHYSICAL REQUIREMENTS:

This job operates in a professional office environment and routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is:

• Regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear
• Regularly lifts and move boxes, supplies and equipment up to 20-50lbs.
• Will experience prolonged sitting, keying of data and speaking on the phone

GENERAL OFFICE & OTHER DUTIES:

All staff members, interns, and volunteers are expected to be flexible, cooperative, and adaptable in their support of our overall organizational operations. As a non-profit, our team is committed to serving wherever needed. This includes miscellaneous office duties such as cleaning and organizing materials, special event set up and breakdown along with other duties that help ensure the collective success of our mission. Cool Kids Campaign is an ever growing and changing organization. Events and Programming are subject to continuous update, expansion and change. In addition, we expect our staff, interns, and volunteers to be professional at all times, and maintain and protect the confidentiality of patient and family information.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. As the Foundation evolves, so will this job description. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The duties listed above are intended only as illustrations of the various types of work that may be performed. Duties, responsibilities, and activities may change at any time with or without notice.