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Fleet Coordinator

Cooperative Producers, Inc.

Fleet Coordinator

Hastings, NE
  • Responsibilities

    DIVISION: Energy

    REPORTS TO: V.P. of Energy


    Support CPI’s Vision, Mission, and Core Values. Responsible for performing office tasks such as filling, maintaining records and on occasion collecting vehicles out at locations. Prepare vehicle reports, presentations or correspondence. Ensures all vehicles and equipment are licensed and registered with current and up-to-date records. Maintain compliance with IFTA and all federal and state vehicle regulations. Ensure compliance with CPI policies, regulations, procedures, and practices including all local, state, and federal laws.


    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Provide a positive attitude to customers and peers through providing outstanding and courteous customer service.
    • Follow the safety guidelines and safety programs established by CPI and complete safety reports and required records.
    • Train on DOT safety and compliance regulations as the regulations apply.
    • Maintain accuracy of DOT vehicle files.
    • Responsible for
      • DOT inspections
      • Accuracy of registration and licensing of vehicles
    • Review and verify the validity of all CPI’s DOT vehicles / DOT inspections.
    • Implement procedures and programs in compliance with local, state, and federal agencies.
    • Submit and retain quarterly, semi- annual and annual reporting, audit and questionnaire requirements required by external customers, and all other governing agencies.
    • Maintain and manage contract driver’s lease agreements.
    • Coordinate with DOT personnel to assure proper records and IFTA records are maintained and completed for CPI vehicles.
    • Ability to develop a solid understanding of CPI’s internal computer systems that affect day to day operations.
    • Oversee CPI’s DOT rewards program.
    • Develop and maintain an atmosphere of teamwork among all divisions, locations and company staff.


    • Strong written and verbal communication skills with a focus on customer service.
    • Maintain positive, professional relationships across the organization and work collaboratively with peers.
    • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
    • Exhibit exceptional customer relation skills.
    • Proficient knowledge of business computer skills (Microsoft Office, Accounting, Database and Internet software).
    • Excellent business acumen abilities: time management, planning, organization, and decision-making skills.
    • Ability to adapt to changing situations.
    • Ability to read, write, and speak English.


    This job has no supervisory responsibilities.


    High School Diploma or General Education Degree (GED) and a minimum of two year’s related experience and / or training in DOT compliance. Successful completion of an accredited truck driving program is a plus. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.


    REQUIRED: Valid Driver’s License. Class A CDL with endorsements is a plus or the ability to obtain.


    PCP LEVEL: 3

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee may exert 20-50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds constantly. Exerting weight exceeding 50 pounds will require two people to lift. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch, or crawl.


    This job operates in a professional office environment. This role routinely uses standard office equipment; such as computers, phones, photocopiers, filing cabinets and fax machines. May have various types of distractions, interruptions, and noise levels. May be exposed to fumes or airborne particles; toxic or caustic chemicals and outside weather conditions.