Job Description

The Coordinator, CityWalk Projects in the CityWalk Technical Services Department is responsible for delivering comprehensive administrative, operational, and technical support to ensure smooth daily functioning of CityWalk and Parking facilities. This role supports the department’s documentation systems, vendor coordination, financial processes, and project workflow, while serving as a key communication point between internal teams, contractors, and leadership. The Coordinator helps maintain organization, accuracy, and efficiency in all aspects of departmental operations and plays an essential role in supporting ongoing maintenance, capital projects, and facility initiatives.

Responsibilities:

• Provide day to day administrative support to CityWalk Technical Services department including maintaining CW/Parking facilities documents database.
• Scanning and cataloging construction documents, systems manuals and SOPs.
• Performing accounts payable duties, processing POs and invoices for Maintenance and Capital projects.
• Coordinating with vendors for scheduled services and tracks change orders and costs. Order materials and supplies for repair and maintenance work. Provides updates to Finance team.
• Completing special projects as assigned.
• Keeping the department checkbook current to track R&M, M&S and outside services costs in real time throughout the year.
• Uploading annual operating budget spreadsheets.
• Locating and downloading documents for new construction and repairs.
• Coordinating vendor presentations for new products and services.
• Preparing weekly department financial reports for labor usage.
• Coordinating with sourcing on bidding projects and new vendor registration.
• Coordinating vendor IDs and Parking access for vendors and contractors.
• Meeting with the project leader or manager to understand vital aspects of the particular capital or expense project.
• Communicating relevant information to team members, such as change in schedule dates, changes in the project’s requirements, unexpected hitches etc.
• Coordinating activities with vendors and suppliers and maintaining relationships with them.
• Covers the front office window and calls when needed.
• Assists with coordinating tenant meetings.

Qualifications

• High school diploma required.
• Must be able to work weekends, holidays, late nights and occasional overtime.
• Must be proficient in Microsoft programs such as Word and Excel.

Desired Characteristics:

• Minimum 1 year experience working in an urban entertainment center, shopping mall, or theme park environment and excellent guest service.
• Exceptional oral and written communication skills.
• Multi-task in a fast-paced environment using resources effectively and efficiently with limited to no supervision.
• Ability to work independently, identify and communicate solutions to problems, maintain a strong focus on business priorities and be persistent in follow-through.
• Must be able to take control, remain calm, and delegate needs in emergency situations.
• Must work well with others and promote teamwork.

Additional Requirements:

• Hybrid : This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range : $26.00-29.00 hourly.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.