Job Description

The NBCUniversal Advertising and Partnerships Communications team is looking for a proactive self-starter who’s ready to roll up their sleeves and support the SVP of Communications while helping advance team priorities and business objectives. This individual will work in both the internal and external communications verticals, supporting employee newsletters, events, executive briefings, awards submissions, internal audience management, media tracking, and news recaps. This person will also manage various administrative functions and operational duties.

Responsibilities

Administrative Duties:

• Support administrative needs for the Head of Communications for the Advertising & Partnerships division, including managing the calendar, scheduling meetings and conference rooms, booking travel, managing expenses, and maintaining discretion at all times.
• Support administrative needs of the Communications department, including but not limited to: calendar coordination, IT, supplies and facilities services, set up and produce in-person and virtual meetings and events, take detailed notes during key meetings, keep external press lists and internal distribution lists up to date, maintain executive bios & headshots, organize team files, assist with meeting prep, manage billingand expenses, and book travel as needed.
• Monitor and manage external and internal requests from NBCU Ads & Partnerships Communications designated inboxes.
• Learn the ins and outs of Microsoft SharePoint and Microsoft Teams tech capabilities to share information appropriately and produce virtual/hybrid events with ease.

Internal and External Comms:

• Support ongoing press tracking including monitoring major papers, trades, newsletters and online outlets as well as social platforms for relevant NBCUniversal news and industry clips and distribute to multiple audiences including NBCUniversal senior executives, the company’s various communications teams and division-wide Advertising & Partnerships employees.

• Regularly research and provide short summaries on timely industry news and developments for the division’s awareness.

• Support the team’s Weekly Update email and distribute to members of Communications team and senior NBCUniversal executives

• Assist in the development and growth of our digital communication efforts.

• Assist in executing events (virtual, hybrid, and in-person), including managing logistics and tech, and preparing key executive briefs.

• Utilize strong writing skills in the format of employee newsletters, memos, and calendar invites with exceptional attention to detail, ensuring all employee communications are streamlined, accurate, and relevant.

• Monitor and regularly update internal communications platform with news, events, and initiatives within the division and across NBCUniversal.

Qualifications

• Minimum 1 year work experience in communications, media and/or advertising preferred
• Some experience working events, using Microsoft Office (Outlook, Word, PowerPoint) preferred
• Bachelor’s degree or equivalent experience

Desired Characteristics:

Productivity:

• Excellent at problem-solving, taking initiative, proactively multi-tasking, and the ability to prioritize with precise attention to detail.
• Must be a strong team player with the ability to collaborate with cross-functional teams as well as adapt and learn new technology
• Comfortable seeking clarification, offering assistance and asking for extra support when needed
• Able to manage several projects simultaneously

Team Culture:

• Proven ability to thrive in a very fast-paced environment with a calm and kind demeanor

• A positive attitude and a passion for the work and the overall mission + goals of the division and company

• Takes feedback in stride and as an opportunity to grow and develop

• Approaches each day as a new opportunity to roll up their sleeves and collaborate across the organization

• Ability to exercise a high level of discretion in handling confidential and sensitive information

Communications:

• Strong writing skills with ability/potential to see the full business picture when creating a narrative.
• Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization (from Assistant to Chairman)
• A passion for communications, social media, events, as well as the advertising, entertainment and tech industry with an interest in pursuing a career in the field
• A creative perspective, being comfortable sharing new ideas, and having a sense of design and aesthetics.

Hybrid: __ This position is required to contribute from the office a minimum of four days per week.

Salary range: $50,000 - $60,000 (overtime eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.