Job Description

Role Purpose:

The Corporate Events Coordinator will have a strong focus on VIP hospitality and working with clients and C-Suite executives. This role is responsible for supporting the Corporate Events team in planning client and internal events. Events can range from an intimate dinner to a large-scale program. The role will have a strong focus on guest communication and being an expert in the registration platform.

Responsibilities:

• Administrative Duties * Perform administrative duties for team and SVP, including organizing event closet, arranging travel, and clearing p-card * Track extensive list of domestic and international shipments for events, as well as liaise with FedEx to troubleshoot issues with deliveries * Set up new vendors in company’s financial database and submit invoices for wire/check payments
• Team Support * Manage department’s events calendar and team’s travel schedules/PTO * Restock office supplies when running low, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc. * Assist with onboarding new team members: setting them up with the proper equipment, providing access to all necessary NBCU portals and websites * Oversee team’s p-card for event air travel, and review and approve all team members’ individual p-card charges * Train and help mentor the Corporate Events Page * Help team ship necessary items and supplies for upcoming events, and unpack upon return * Manage use of iPads / iPods for events and keep Spotify playlists up to date * Organize and maintain department closets in the office
• Event Prep * Act as additional on-site assistance for local events, and other locations outside of NYC * Act as the guest communication liaison with event attendees: coordinating travel arrangements, answering questions, troubleshooting issues with event registration * Assist in the production of digital and print collateral * Assist team with research for upcoming events: venues, hotels, activities, transportation companies, merchandise, etc. * Manage event invitation and RSVP process, as well as maintain guest lists, for multiple events

Qualifications

Basic Requirements:

• Bachelor’s degree or related work experience

Desired Characteristics:

• Solid verbal and written communication
• Proactive, solutions-oriented, and detail-oriented
• Ability to handle multiple projects simultaneously under tight deadlines
• Reliable and flexible team player
• Proficient in Outlook, Excel, PowerPoint and registration platforms
• Experience booking both hybrid and virtual meetings on Microsoft Teams
• Stays updated on current trends for premiums, restaurants, etc.

Additional Requirements:

• Must be willing to work in New York, NY
• Must be willing to travel up to 40%
• Must be able to work flexible hours, evenings and weekends based on event schedule

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.