Job Description

Position Overview: The Coordinator, Data Insights & Strategic Analytics is a full-time position with Versant's Data, Insights and Strategic Analytics team. They will provide administrative support to the team lead, as well as coordination across team functions. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the Executive Leadership team. Excellent written & verbal communication skills are required.

Responsibilities include, but are not limited to:

• Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare internal and external communications, reports, and presentations.
• Assist with project management and tracking deliverables and deadlines.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Handle confidential and sensitive information with discretion and professionalism.
• Responsible for submitting invoices, ensuring they are successfully processed and troubleshooting any issues in addition to reconciling expenses against the budget.
• Manage expense reports related to executive activities.
• Coordinates on-boarding and off-boarding employees and consultants, including hardware installation request/repair, space planning, etc.
• Support the planning and execution of company events, off-sites, and board meetings.
• Manages general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, deliveries, etc.
• Champions a vibrant team culture through conception and administration of team-building activities and more effective ways of working
• Performs other duties as assigned and assists with special projects as needed.

Qualifications

• 2+ years of experience in executive-level administrative support.
• Previous experience maintaining multiple calendars, work and travel schedules using Microsoft Outlook
• Strong interpersonal skills, including a professional communication style via phone, email, Slack and in-person
• Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint
• Self-starter with a proactive approach to problem-solving.
• Exceptional organizational skills and ability to multitask in a fast-paced environment.
• Ability to work and maintain confidential information
• Experience taking detailed notes and extracting action items

Desired Characteristics:

• Strong decision-making capability, ability to follow through without supervision and strong emotional maturity
• Adaptable to various competing demands, and demonstrates the highest level of customer service and response
• Positive attitude and desire to help others
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Demonstrated ability to interface with high level executives
• Highly resourceful team-player, with the ability to also be extremely effective independently

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Although you'll be hired as an NBCU employee, your employment and the responsibilities associated with this job likely will transition to Versant in the future. By joining at this pivotal time, you'll be a part of this exciting company as it takes shape.