Job Description

The Operations Coordinator is responsible for managing day-to-day financial and budget tasks, including but not limited to tracking of all spends, invoice submissions, onboarding of vendors, monthly and quarter closes/accruals. The Operations Coordinator will assist with the operational efforts for the Universal Television Entertainment Group’s communications teams. This position will report to the Director, Operations for the Universal Television Entertainment Group’s communications teams.

** Primary Responsibilities**

• Receive daily and track all incoming invoices, entering required information into tracking software.
• Process, code, submit all invoices into SNAP, ensuring that invoices get submitted and paid in a timely manner
• Review Ledger and tracker to identify and fix any discrepancies or track down non-payments in a timely manner
• Help troubleshoot invoice processing and payment issues with accounts payable team
• Onboard vendors and troubleshoot problematic onboarding issues (Domestic and International) per NBCUniversal Guidelines, understanding process and information needed to guide vendors through process
• Monthly and Quarter Finance Closes included but not limited to all accruals, accruals backup and reclasses
• Answer vendor inquiries and interact with vendors regarding issues relating to invoices
• Work closely with Finance to ensure that spends are being tracked are accurate
• Partner with cross functional teams to support internal and external communications strategies across multi-title slate.
• Support Director of Operations, Integrated Communications on broader innovation efforts for the communications organization as needed.

** Additional Responsibilities:**

• Set up larger meetings as requested
• Proactively work with management to achieve company and department goals
• Other duties and responsibilities as assigned
• Must exercise a high level of discretion in handling confidential and sensitive information

Qualifications

** Basic Qualifications**

• Bachelor’s degree
• 2+ years of experience in Operations or Finance, Accounting, Accounts Payable, ideally in the entertainment industry.
• Intermediate proficiency with MS office (Word, Excel, PowerPoint and Outlook) and be a super-user of systems and platforms including but not limited to Digital Asset Management Systems, Canva,

** Desired Characteristics**

• Experience with SAP Accounting a plus
• Strong self-starter who can work autonomously
• Must be excited to work in a fast-paced environment while maintaining a professional attitude
• A stellar collaborator with cross-functional teams
• A proactive multi-tasker, with the ability to prioritize and meet numerous deadlines
• A highly effective communicator
• Attention to detail and ability to prioritize effectively
• Willing to work overtime when required

_ Additional Requirements:_

Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Hourly rate: $26.45-$33.65

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.