Job Summary
CopyTex Business Solutions, LLC is looking for an administrative assistant to join our team. The position is full-time position, onsite 8-5. This person will work to support the daily operations of the office. In this dynamic role, you will be the linchpin of our office and your initiative will be crucial to turning challenges into opportunities.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Daily duties will consist of processing credit cards payments, follow-up of invoices pending for payment, fielding phone calls, emails, walk-ins and directing to the appropriate higher-level management as needed.
Responsibilities:
Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
Computer Data Entry - Work with Office manager on completing all data entry tasks in our QuickBooks and Service Management Software.
Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
Liaise with clients - Act as administrative liaison to CopyTex Business Solutions, LLC.
Communicate policies and procedures - Under the direction of office management, Alert employees of new processes, rules, and regulations.
Facilitate executive-level operations - submit expense reports and send communications for high-level staff as needed.
· Requirements:
High school diploma.
1–2-year experience as an administrative-accounting assistant.
Strong organizational, communication, and time-management skills.
Proven ability to work in a fast-paced environment and capable of multi-tasking.
Positive, high-energy attitude.
Resourcefulness, creativity, and problem-solving skill set.
Familiarity with office equipment (i.e., Computers, printers, fax machines, etc.).
Software: Proficiency in Microsoft Excel, Word, Outlook, and basic knowledge in QuickBooks.
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