Job Description

Job Description

We are seeking an Executive Administrative Assistant to join our team! You will provide administrative support for our organization.

Responsibilities:

• Provide executive assistance to both the Chairman as well the CEO.
• Handle a wide variety of administrative functions
• Coordinate various building and property maintenance vendor/contractor services
• Coordinate & manage insurances through our insurance brokers
• Arrange conference calls and meetings
• Cut checks for payables & maintain Vendor Files
• Receive visitors
• Manage and maintain Payroll, Vendor & Personnel files
• Maintain and order supplies
• Provide support for our Brokers and Property Managers
• Light Bookkeeping
• Assist in elements of property management
  • Arrange showings of space
  • coordinate building/suite access with contractors

​ Qualifications:

• Must be clearly outgoing, personable and highly professional
• Must have strong verbal and written communication skills
• Previous experience as an executive administrative assistant
• Banking/Finance, Property Management, Real Estate and or Legal administrative work experience
• Proficient in MS office suite
• Strong organizational skills
• Ability to prioritize and multitask
• Attention to detail
• Pro-active and good with follow-up
• Helpful background experience with or in:
  • Quickbooks
  • licensed notary (NY)
  • Banking/Finance/Law
  • Property Mgmt/Real Estate/property management

Company Description

We are primarily a capital investment firm that buys, owns and operates predominantly general and medical office buildings in Westchester & NYC. We have vast rare art holdings and significant stock investments across several markets. We provide a business casual, bureaucracy free environment in a building that we own that includes full gym, cafe and free covered parking. Full time position with no evenings or weekends. We are a very successful small team and if selected and you prove reliable and competent, you will be well cared for.

Company Description

We are primarily a capital investment firm that buys, owns and operates predominantly general and medical office buildings in Westchester & NYC. We have vast rare art holdings and significant stock investments across several markets. We provide a business casual, bureaucracy free environment in a building that we own that includes full gym, cafe and free covered parking. Full time position with no evenings or weekends. We are a very successful small team and if selected and you prove reliable and competent, you will be well cared for.