Corporate Governance Specialist

T

Total Success

Corporate Governance Specialist

Boston, MA
Full Time
Paid
  • Responsibilities

    About the Opportunity

    We are looking for an experienced Corporate Governance Specialist to support board governance, legal department operations, regulatory coordination, and executive-level records management for a mission-driven financial services organization in Boston.

    This role is ideal for someone with experience supporting a Board of Directors, managing board materials and minutes, coordinating committee meetings, handling confidential documents, and working in a regulated environment. The position requires excellent judgment, strong organization, polished communication skills, and the ability to manage sensitive information with discretion.

    The role follows a hybrid schedule, with additional onsite time expected during the initial onboarding period.

    What You'll Do

    • Support corporate governance activities for the Board of Directors and board-level committees
    • Coordinate regular and special board and committee meetings, including scheduling, logistics, materials, and follow-up
    • Prepare, compile, review, and distribute board and committee meeting materials
    • Draft meeting minutes, action items, resolutions, and related governance documentation
    • Manage board portal activity, including user access, committee setup, content publishing, and document organization
    • Track board attendance, fees, expense reports, director documentation, questionnaires, certifications, and related administrative items
    • Maintain confidential board, executive, and legal records in accordance with retention, privacy, and security requirements
    • Support secure document submissions, regulatory requests, records management processes, and internal/external portal updates
    • Assist with director onboarding and orientation, including schedules, access, accommodations, resources, and meeting-related needs
    • Help coordinate annual governance activities, including director elections, ethics certifications, delegation of authority updates, and required forms
    • Track legal department projects, deadlines, deliverables, commitments, and follow-up items
    • Communicate with internal stakeholders, executive leadership, board members, vendors, and external parties in a professional and confidential manner
    • Support vendor management related to board portal tools, including reviews, renewals, and coordination
    • Prepare reports, presentations, templates, and other materials for leadership, governance meetings, and regulatory purposes
    • Partner with legal, executive, management, and administrative teams to ensure governance processes run smoothly
    • Support occasional travel for board meetings and related governance events as needed

    What We're Looking For

    • 2 to 5 or more years of experience in corporate governance, assistant corporate secretary support, board administration, executive administration, legal operations, or a similar role
    • Experience supporting Board of Directors or committee meeting processes
    • Experience drafting or preparing meeting minutes, board materials, resolutions, agendas, or governance documentation
    • Experience with Diligent Boardbooks or a similar board portal strongly preferred
    • Experience working in a regulated industry preferred
    • Financial services, banking, insurance, or similar regulated environment experience preferred
    • Degree in Business Administration, Communications, Legal Studies, or a related field preferred
    • Equivalent relevant experience may be considered
    • Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
    • Excellent written and verbal communication skills
    • Strong organization, judgment, discretion, and attention to detail
    • Ability to manage multiple priorities, deadlines, stakeholders, and confidential matters
    • Professional presence and strong service orientation when working with leadership and board members

    Preferred Experience

    • Prior experience supporting corporate governance in a financial services or regulated environment
    • Familiarity with records retention, secure document management, regulatory submissions, and confidential information protocols
    • Experience coordinating director onboarding, board logistics, committee materials, and governance calendars
    • Familiarity with Power BI, data analytics tools, or artificial intelligence applications is a plus

    Compensation & Benefits

    • Competitive compensation based on experience
    • Annual bonus opportunity
    • Hybrid schedule
    • Paid time off, sick time, holidays, and personal days
    • Healthcare benefits
    • 401(k) benefits
    • Commuter benefit
    • Paid disability benefits
    • Student loan repayment benefit
    • Strong work-life balance
    • Career growth opportunity within a stable, mission-driven organization

    Why This Role Stands Out

    This is a strong opportunity for a corporate governance professional who wants to support meaningful board operations in a stable, highly respected financial services environment. The role offers visibility with senior leadership, exposure to board-level work, strong benefits, hybrid flexibility, and the opportunity to contribute to a mission focused on housing, community development, and regional economic impact.

    Qualified candidates are encouraged to apply.