Job Description

COUNSELING SERVICES FOR WELLBEING is hiring for the role of EXECUTIVE ADMIN ASSISTANT to support the Director of Operations and company growth. We are seeking an organized self-starter with a demeanor for leadership. To be successful as an Executive Administrator, you should be skilled at managing priorities, possess excellent communication skills and be able to juggle multiple tasks. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including upper management, providers and clients. Top candidates will have strong organizational, critical thinking, and interpersonal skills.

With an eye on the future and many initiatives underway, Counseling Services for Wellbeing is an exciting place for professionals who enjoy a culture of teamwork and respect. This role will leverage all your skills and afford you the opportunity to learn new ones.

Counseling Services for Wellbeing is a multi-specialty mental health practice based in Washington state since 2003. We work with Therapists, Nurse Practitioners, Psychologists and Psychiatrists. We provide excellent support services to many talented mental health clinicians, who in turn offer exceptional clinical services to their patients.

RESPONSIBILITIES AS THE EXECUTIVE ADMINISTRATOR

In this role you will have a wide range of responsibilities. You will:

• Provide support to the Director of Operations in daily and project related tasks.
• Provide professional phone and email support.
• Write and manage outgoing newsletters and communications.
• Maintain online portals, forms, and spreadsheets,
• Updates to company website and posting to company social media.
• Provide support to all providers including technology & practice management.
• Provide visible day-to-day leadership and support of on-site & virtual operations.
• Assist with recruitment and onboarding processes.
• Promptly answering the questions of staff and providers.
• Providing excellent customer service and maintaining relationships with providers & clients.
• Preparing and filing forms and other documents.
• Working withing EMR health records.
• HIPAA compliance and implementation with changes that affect company systems.
• Scheduling meetings as required.
• Accounting assistance, preparing reports and materials.

ATTRIBUTES AS THE EXECUTIVE ADMINISTRATOR

• Ability to interact effectively and appropriately with high-level professionals & executive leadership.
• Strong MS Office Suite skills.
• Tech savvy: mac comfortable, social media,
• Database management experience.
• Great communicator. You have excellent oral and written communication. You communicate and coordinate effectively at every level.
• Strong project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish and keep everyone appropriately informed.
• Problem solver. You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges.
• Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.
• Service-driven. You are self-confident and assertive, proactive, approachable, and responsive. You understand the mission, needs, and direction of the organization.
• 2 years previous experience in a similar role.

Apply: If you're interested in this role at Counseling Services for Wellbeing, please apply with your resume and a cover letter that best expresses your interest and unique qualifications.

*NO VISITS TO THE OFFICE OR PHONE CALLS. BACKGROUND CHECK REQUIRED.