Benefits:

Health insurance

Paid time off

Vision insurance

Now Hiring: Office Manager

Schedule: Monday-Thursday 8:00 am- 5:00 pm, Friday 8:00 am- 4:00 pm

Location: Coxsackie, NY

Whats in it for you:

Benefits: Medical and Vison Insurance, Paid Time Off, Paid Holidays

Compensation: $55,341 and up based on experience

About US:

At Coxsackie Dental Arts, the team of dentists and specialists make all this a thing of the past, combining comprehensive dental care for the people of West Coxsackie, New York, and surrounding areas, all under one roof. Whether you need a dental implant to replace a lost or damaged tooth, a simple filling to relieve a painful cavity or even a complex surgical procedure, help awaits at Coxsackie Dental Arts. If you don’t have insurance, there are pay over time options to help make sure you get the care you need at a price you can afford.

Summary:

Coxsackie Dental Arts, PLLC is currently looking for a Office Maanger to work in the Coxsackie, NY office. If you are looking to join a great team, have a background in dental industry, have outstanding leadershipskills , extremely organized, able to work independently, and a self-starter who enjoys working in a fast-paced office environment - Apply Today!

What you will be doing:

· Coordinate the day-to-day execution of office practice that increase productivity and efficiency

· Manage the reception area to ensure telephone, mail, and email communications maintain a professional image

· Continuously seek improvement and implement best practices

· Respond to clinical and operational issues in a timely and professional manner

· Know and enforce dental office contingency plan, Employee Handbook and office policies

· Manage patient financial accounts

· Oversee the dental office’s petty cash and cash flow to the bank

· Facilitate maintenance of office equipment including cleaning, maintenance, and repairs

· Oversee inventory of office supplies

· Manage/oversee collections and accounts receivable

· Oversee patient surveys, reviews and actively address poor patient experience or complaints

· Improve employee and client retention rates through active communication and problem-solving efforts

· Support marketing and promotion initiatives

· Cover front desk as needed

· Open and close office as needed

· Perform all other related projects and duties as assigned

Staff Management

· Assign, direct and manage staff duties, coordinate day-to-day execution of office practices that increase productivity and efficiency etc.

· Determine staff schedules and ensure operational standards are met

· Manage the recruitment process, including posting positions, interviewing, and offer as directed by the OEM.

· Continually monitor and develop performance of staff including but not limited to training, coaching, disciplinary action, motivating, setting goals, giving timely feedback, accountability and incentives.

Effectively manage, delegate the team’s roles and responsibilities and allocate resources in collaboration with Managers at other practices.

· Payroll submission and timesheet approval, approve time off, manage and track attendance.

· May handle or assist with discipline and termination of employees in accordance with company policy

· Conduct employee evaluations and make recommendations for salary reviews

Be a change agent who is comfortable leading their team through change and promote a positive work environment

Coordinates and participates in daily team huddles

· Ensure confidentiality of all personnel and employment-related information

· Maintain staff training, certification, license and employment records

· Help arrange for staff Continuing Education

Records: State and Federal Regulation Management

· Maintain facilities and equipment in accordance with OSHA, HIPAA, and applicable federal, state, or local law.

· Securely store and handle records in compliance with HIPAA regulations.

· Educate staff on regulatory laws or compliance updates

· Stay current with trends, legislation and regulations in the dental profession

What you will need:

· At least three years of administrative dental office experience required

· High school diploma required; Associates degree or Bachelor’s degree in office administration or related field preferred

· 3-5 years Management or supervisory experience

· Excellent time management skills with a proven ability to meet deadlines

· Excellent verbal and written communication skills

· Excellent organizational skills and attention to detail

· Strong analytical and problem-solving skills

· Proficient with Microsoft Office Suite (Excel, Word, Outlook) and Google Applications

· Conflict resolution experience

· Ability to handle stressful situations in a professional manner. Exposure to a variety of personalities and attitudes from clients, vendors and medical facility staff members

· Knowledge of dental terminology and office procedures

· Customer service or patient relations experience

· Will have up-to-date training and certification in Healthcare Provider Basic Life Support issued by American Heart Association, American Red Cross or American Health & Safety Institute. Must obtain within 3 months if not current at hire.

To Learn More About Us: Coxsackie Dental Arts