Benefits:

Bonus based on performance

Health insurance

Competitive salary

Training & development

About Us

Theme Party Productions is an established event production company specializing in creating imaginative and impactful events for Northern California’s top businesses. Our 25,000-square-foot warehouse in Menlo Park is conveniently located off the Bayfront Expressway and Highway 101. We provide exceptional event design, custom décor, and prop implementation services. Our mission is to design, create, and transform venues while collaborating with industry leaders to deliver extraordinary events.

Job Summary

The Creative Office Coordinator is a full-time, in-office role that blends graphic/print design with administrative and event support. This position plays a key role in supporting our sales and production teams by creating print and visual assets, developing floor plans, preparing proposals and pull sheets, and assisting with office coordination and event logistics.

This is a hands-on, detail-oriented position for someone who is both technically skilled on the computer and creatively minded, with the ability to translate design concepts into real-world décor and event environments. While primarily office-based, this role will also support on-site event installations, especially during busy seasons. The ideal candidate is someone who can handle a mix of job responsibilities and wishes to grow their career in the special events industry.

Responsibilities

Creative & Design Responsibilities (Approx. 30%)

Design print and graphic materials for events, including signage, labels, décor elements, and presentation graphics

Create and edit floor plans using CorelDRAW and Adobe Illustrator

Assist with creative concept development for event décor and print applications

Prepare visual assets for proposals and client presentations

Ensure designs translate effectively from digital files to physical, on-site execution

Print and mount all artwork using a large-format inkjet printer

Administrative & Office Responsibilities (Approx. 60%)

Answer incoming phone calls and provide professional, customer-focused communication

Assist with proposals, pull sheets, and inventory lists for events

Order event-related items such as tables, chairs, linens, and other rentals or supplies

Maintain office organization, filing systems, calendars, and shared resources

Communicate effectively with internal teams, vendors, and warehouse staff

Manage multiple projects simultaneously while meeting deadlines and maintaining attention to detail

Event & On-Site Support (Approx. 10%)

Occasionally assist on job sites during events, particularly during peak seasons

Support décor setup, styling, and placement as needed

Participate in weekend or evening event work when required (overtime and double-time paid per policy)

Desired Skills & Experience

Strong eye for design with the ability to think creatively and practically

Proficiency in Photoshop, Illustrator, and/or CorelDRAW

Experience creating print-ready files and working with real-world applications of design

Proficient in Outlook, spreadsheets, and general office technology

Highly organized, dependable, and detail-oriented

Strong written and verbal communication skills

Ability to multitask, prioritize, and adapt to changing deadlines

Comfortable working independently as well as collaboratively within a creative team

Positive attitude and enthusiasm for the events industry

Qualifications

Minimum 3 years of experience in a related administrative and/or design role

Bachelor’s degree preferred but not required

Experience in the events, production, or hospitality industry is a plus

Ability to work standard office hours, with flexibility for occasional nights and weekends

Ability to perform light physical tasks related to office and event support

Position Details

Full-time, in-office position (no remote work)

Hourly rate: $22–$28/hour, based on experience

Overtime and double-time paid for eligible hours