Follow Quest on Linkedin at: Quest Energy Group

Quest (www.questenergygroup.com) is Houston't Leading Offshore Oil and Gas Executive Search and Talent Acquisition Firm.

Travel Coordinator

Join a high-performing, fast-growing team where culture actually matters.

This is an opportunity to step into a well-established, highly successful organization that’s continuing to scale. The team is collaborative, sharp, and trusted to own their work. People here wear multiple hats, solve real problems, and play a meaningful role in keeping a complex operation moving efficiently.

If you thrive in a fast-paced environment, enjoy managing high-volume travel, and want to be part of a company that values accountability, teamwork, and continuous improvement — this role is worth a look.

The Role

The Travel Coordinator is responsible for managing high-volume domestic and international travel for a distributed workforce. This role requires strong attention to detail, comfort with automated booking tools, and the ability to juggle multiple priorities while maintaining compliance, cost control, and a great internal customer experience.

You’ll work closely with internal stakeholders, vendors, and travel partners to ensure seamless execution — often across tight timelines and changing requirements.

Key Responsibilities

• Coordinate and manage high-volume corporate travel, including flights, hotels, ground transportation, and transfers (domestic and international)

• Utilize and optimize automated booking platforms and corporate travel tools (experience with platforms like Corporate Traveler is a strong plus)

• Administer and ensure compliance with company travel policies and procedures

• Track travel spend, identify cost-saving opportunities, and monitor unused tickets, exchanges, and refunds

• Maintain accurate and up-to-date travel records and documentation across internal systems

• Coordinate travel documentation requirements for international travel, ensuring accuracy and timeliness

• Act as the point person for resolving travel disruptions and issues from start to finish

• Support vendor relationships and assist with travel program improvements and contract management

• Assist with corporate card reconciliation by providing timely travel receipts and documentation

• Participate in audits and internal reviews as required

• Contribute to continuous improvement initiatives, helping streamline processes and enhance the travel experience

• Support onboarding by assisting with travel-related orientations or guidance when needed

• Actively promote and model the company’s culture and values with internal teams and external partners

What We’re Looking For

• 3–5+ years of experience in corporate travel coordination or travel management

• Proven experience booking and managing high-volume, complex travel

• Strong understanding of domestic and international ticketing rules, fares, and reservation processes

• Experience working with automated travel platforms and corporate travel management companies

• Comfortable operating in a fast-moving environment with changing priorities

• Highly organized, detail-oriented, and proactive problem solver

• Strong communication skills and a service-oriented mindset

• Experience supporting a distributed or field-based workforce is a plus

• Corporate housing experience is a plus

Education

• Post-secondary education preferred

• Relevant experience may substitute for formal education